Fiscal Specialist 1 (Accounts Receivable & Collections) at Skagit Valley College

Position SummaryThe Opportunity: Skagit Valley College (SVC) is accepting applications for a Fiscal Specialist 1 Accounts Receivable & Collections Accountant in the Business Office. Under the general supervision of the Controller this position will follow established guidelines and procedures and exercise independent judgment in the performance of assigned tasks to perform as a Fiscal Specialist 1 - Accounts Receivable & Collections. This position utilizes a complex automated system to process receipt of payments prepare invoices adjust funds maintain records and prepare bank deposits. The successful candidate will demonstrate efficiency timeliness and accuracy. This is a full-time benefits-eligible classified position working 12 months a year on-site at the Skagit Valley College Business Office in Mount Vernon Washington.The Location:Skagit Valley College is on the traditional and unceded territories of the Coast Salish Peoples especially on Swinomish Indian Tribal Community Upper Skagit Indian Tribe Samish Indian Nation Nooksack Indian Tribe and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver BC SVC is never far from world-class outdoor recreation urban arts scenes and local cultural events. SVC serves our local communities with a campus in Mount Vernon Oak Harbor on Whidbey Island and centers in Friday Harbor a Marine Technology Center in Anacortes and a Brewing Academy in Burlington.Mission:Skagit Valley College cultivates student learning and achievement; contributes to the educational personal and economic success of students; and promotes equitable and thriving communities.Vision:The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:Equitable student outcomes in access achievement and community;Our Guiding Principles;Decisions based on strategy and evidence;The development of our employees;A diverse and inclusive college community where everyone belongs.Guiding Principles:Respect Integrity Open and Honest Communication Collaborationand Compassion.About SVC: Established in 1926 Skagit Valley College is a comprehensive community college within the Washington State Board for Community and Technical Colleges (SBCTC) providing associates and bachelors degrees as well as certificates in high-quality academic transfer pathways workforce training basic education for adults and lifelong learning opportunities. Our equity goals align with SBCTCs Vision statement; Leading with racial equity our colleges maximize student potential and transform lives within a culture of belonging that advances racial social and economic justice in service to our diverse communities.SVCs commitment to equity and social justice drives our collective work to increase access to higher education inspire student learning and achievement and strengthen our diverse community. We embrace equity through our core themes of access achievement and community by pursuing the continuous examination and revision of norms policies and practices to foster the success of all.SVC aspires to reflect the diverse racial ethnic and linguistic demographics in the district particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership faculty and staff that are committed to inclusive practices and diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply.Skagit Valley College offers:An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.Support for innovative teaching learning and scholarship.Exciting opportunities for personal and career growth.Diverse cultural and environmental benefits of rural suburban and urban lifestyles.Friendly supportive and diverse work environments.Excellent benefits include competitive leave packages and an array of health dental vision and retirement plans to meet your current and future needs.Duties and ResponsibilitiesInvoicesRunning Start billings and payments;Check all invoices for accuracy and send to agencies complying with the specific needs and requirements of each;Print distribute and track payments on all invoices and other receivables for the Business Office and Bookstore;Create invoices and provide customer service to students agencies and college staff in relation to third-party contracts;Process all invoicing in a timely manner;Analyze all customer account invoicing activity for accuracy;Follow up with the main customer contact on unpaid invoices;Review items in Billing Workcenter and resolve any issues;Run month-end process.Maintain ReceivablesMaintain receivables on student accounts from state and federal agencies school districts college departments and businesses using ctcLink to record transactions;Maintain all files on college receivables by storing invoices and bad debts in a filing system and following up on outstanding receivables in a timely manner;Send past due notices on unpaid invoices as appropriate. Maintain records regarding NSF checks.;Work with third-party vendor for collection on NSF checks;Send bad debt invoices for the Financial Aid department and submit to collections;Work closely with cashiers to maintain accurate student accounts and agency records. Determine accounts receivable that are uncollectible to be written off on an annual basis.Deposit ProcessingMatch receipts for payments to invoices and consult with agencies to resolve unpaid or billing discrepancies;Ability to enter information and complete detailed work with a very high degree of accuracy using the colleges integrated computerized systems;Assist with collection efforts;Maintain internal controls to ensure the safety of funds;Responsibly and accurately handle the publics money when processing financial transactions and consistently follow applicable fiscal guidelines regulations principles and standards.;Exercise independent judgment in interpreting and applying rules and regulations to resolve problems;Review items in the Receivables Workcenter and resolve any issues;Run month-end process.College Campus SupportAct as an effective communication link and reliable source of information to others.;Respond to requests for information from students faculty staff and visitors. Provide support to other college departments including Financial Aid Veterans Office and Enrollment Services as related to accounts receivable;Perform accounting activities to ensure the delivery of accurate timely accounting services to SVC and other entities;Use critical thinking reasoning and experience to make sound decisions;Back up Business Office functions as needed including cashiering;Effective communication skills in working with populations having diverse socio-economic and racial backgrounds and persons with physical and/or learning disabilities. Other duties as assignedMaintain regular attendance and punctuality;Plan and manage time efficiently;Participate in training related to job functions;Collect and organize data on electronic spreadsheets;Successfully meet deadlines to ensure continued delivery of services.;Accept personal responsibility for the quality and timeliness of work;Produce accurate results with little need for oversight;Comply with rights to privacy. Respect and maintain confidentiality;Assist other areas of the Business Office with projects as needed.Knowledge Skills and Abilities:Knowledge or understanding of:Skagit Valley College policies and procedures;State and Federal laws affecting Skagit Valley College;Accounting principles to maintain accounts receivable.Skills:Use Microsoft Office Suite (Excel) e-mail internet and search engines;Communicate orally and in writing in English;Time management skills. Plan and manage time efficiently. Successfully meet deadlines to ensure continued delivery of services.Ability to:Respect and maintain confidentiality;Act as an effective communication link and reliable source of information to others;Responsibly and accurately handle the publics money when processing financial transactions and consistently follow applicable fiscal guidelines regulations principles and standards;Apply practical accounting techniques;Recognize when mathematical calculations are incorrect and correct errors;Use critical thinking reasoning and experience to make sound decisions;Accept personal responsibility for the quality and timeliness of work. Produce accurate results with little need for oversight;Adapt easily to changing business needs conditions and work responsibilities;Work in a team environment.QualificationsMinimum Qualifications:High School graduation or equivalent;Fifteen (15) quarter hours or ten (10) semester hours of college-level accounting or bookkeeping;Three (3) years of fiscal record-keeping experience.OREquivalent education/experience will substitute for all minimum qualifications.Desired Qualifications:Experience in Washington State Higher Education;Education and/or experience in governmental or non-profit accounting;Knowledge of Washington State Technical and Community Colleges accounting systems and procedures.Salary Benefits Conditions of Employment Application Procedure About SVCSalary is based on Range 40 Step A $3477 per month with periodic increments to $4517 per month. Salary placement is typically made at the starting salary for the range. Placement higher in the range may be considered for qualifications and experience. Salary and benefits are subject to change in accordance with legislative mandates and collective bargaining agreements.This position is eligible for overtime pay in accordance with the Fair Labor Standards Act.This is a union-represented position subject to a collective bargaining agreement.Retirement medical and insurance benefits are provided in accordance with state regulations. Additional information on benefits can be found at of Employment:Prior to employment a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.Additionally pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employer. By law post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.In the interest of providing a healthy safe and secure educational and work environment and in order to meet the requirements of federal legislation it is the policy of Skagit Valley College to maintain an alcohol and drug-free workplace for our employees and students.If hired you will be required to provide proof of identity and documentation of U.S. Citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986. This classification is included in the classified staff bargaining unit represented by the Washington Public Employees Association WPEA.Application Procedure:To be considered for this position applicants must:Meet the minimum qualifications and;Submit a complete application to the online recruitment system at includes the following:The online application which includes answers to all supplemental questions and contact information for at least three (3) professional references;A current resume; (Attachment: Resume)A cover letter addressing how your education and experience relate to the duties and responsibilities of the position (Attachment: Cover Letter).In order to be considered for the position you must complete the online application in full and attach the required supplemental documents. Failure to provide this information may eliminate you from consideration for this position.Application Deadline:Priority screening will begin after December 14 2025. Applications received on or before this date will receive first consideration. Applications received after the screening date may be considered until the position is filled.Please be aware that the College hiring authorities reserve the right to hire one or more candidates and may exercise the option to make a hiring decision prior to the conclusion of the recruitment process. Only candidates selected to interview will be contacted.Priority Screening Date: December 14 2025Interviews with Committee: Week of January 5thFinalist Interviews: TBD Anticipated Start Date: February 1 2026Application Assistance:If you have questions about the position or require special accommodation you may contact Human Resources at Monday through Thursday 8:00 a.m. to 5:00 p.m. Pacific Time. SVC complies with the Americans with Disabilities Act. Applicants with disabilities who require assistance with the recruitment process may leave a TDD/TTY message at by the application closing date. Information on SVCs Reasonable Accommodation policy can be found atOPPM 3040.For questions regarding the online application system you may call NEOGOV Applicant Tech Support at from 8:00 a.m. to 5:00 p.m. Pacific Time. For best results apply using one of the following browsers supported by NEOGOV: Google Chrome Mozilla Firefox Safari Microsoft Edge and later versions of Internet Explorer.SVC Annual Security Report: The U.S. Department of Education and the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act require all colleges to provide information to current and prospective students and employees about campus safety policies procedures and statistics on certain crimes including hate crimes domestic violence dating violence stalking and sexual assault. We are required to report our campus security information and statistics in an Annual Security Report which is updated annually each October. All prospective employees may obtain a copy of the Annual Security Report from the Human Resources Office by calling or by accessing the Report at: Valley College is an equal-opportunity employer and is committed to providing equitable opportunities for all groups in terms and conditions of employment and personnel practices.Skagit Valley College provides a drug-free environment and does not discriminate on the basis of race color creed religion national origin sex sexual orientation and/or gender identity pregnancy genetic information age marital status disability honorably discharged veteran or military status in its programs and employment. For inquiries regarding non-discrimination policies contact Carolyn Tucker Vice President of Human Resources/EEO 360.416.7794 or . For inquiries regarding sexual misconduct compliance contact Title IX Coordinator Sandy Jordan 360.416.7923 or . Mailing address: 2405 E. College Way Mount Vernon WA 98273.Required Experience:IC Key Skills Data Entry,Customer Service,Collection calls,A/R Management,credit memos,Past due Account,General Ledger Accounting,Accounting,CMA,Excel,Payment Plans,Account Balances,Credit Card,Financial statement,Special projects Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 3477 - 4517