Fleet Intelligence Coordinator Fleet Management UTK at University of Tennessee

DescriptionThis position exists to support the departments responsibility to manage accurate data and telematics oversight to allow for quality and actionable reporting. This role will manually add records to various software complete systematic data reviews and clean ups and create ad hoc reports. Additionally this position will oversee the telematics program for the University to ensure responsible management. Deliverables from this position will help to guide the department towards educated fleet decisions based on actual use data. This position will work closely with and report to the Operations Supervisor.ResponsibilitiesAccurately enter and update fleet-related data (assets fuel maintenance telematics) across multiple systems. Regularly audit data for errors and missing info. Reconcile discrepancies between data sources.Review large datasets to identify trends anomalies inefficiencies and cost-saving opportunities. Solve data-driven problems through reporting across various disciplines in our organization.Combine and manipulate data from various sources to create unified dashboards and decision tools used for varying tasks. Support reporting needsweekly monthly and ad hoc with both internal and external customersReview telematics data for actionable items to increase efficiency reduce costs and reduce vehicle downtime. Regularly review incoming telematics data (location speed idle time harsh braking fuel use engine alerts) for accuracy and completeness and issues to address. Analyze driving patterns and behaviors to identify risky inefficient or fuel-wasting habits. Flag and investigate anomalies missing data or suspicious readings.Develop and maintain dashboards and reports for key telematics KPIse.g. idle time MPG maintenance alerts. Collaborate with maintenance teams to respond to engine diagnostic alerts proactivelyAssist with user management system troubleshooting and general training for new users. Create ad hoc reports to meet operation needs.Support the Short Term Rental operation of our department with customer service interactions in the absence of the primary employees.Support the billing processes and act in the absence of the Operations SupervisorOversee paperwork and processes associated with vehicle onboarding and offboardingAny other tasks as required in support of the department.QualificationsRequired Qualifications:Education: High School Diploma or GED1 year of employment experienceKnowledge Skills and Abilities:Ability to enter update and maintain large volumes of fleet-related dataAbility to combine and manipulate datasets from various sources into coherent usable formatsAbility to cross-reference clean and validate data through strong spreadsheet skillsAbility to analyze vehicle usage metrics to support cost-saving and operational efficiency strategies.Ability to collaborate with fleet staff and other departments to share insights and support decision-making.Ability to develop dashboards reports and proactive alertsStrong software abilities and adaptability with an emphasis on Excel and other Microsoft softwarePreferred Qualifications:Education: Vocational or Associates DegreeExperience in fleet operations telematics transportation data management or reporting.Knowledge Skills and Abilities:Strong experience with Power BI Tableau or other BI tools in addition to Microsoft certificationsExperience utilizing Large Language Models and other AI tools to assist with analytical tasksFleet or related industry experiencePay Rate: $20/hour - MR 07Required Experience:IC Key Skills AS400,Transportation Management Systems,Microsoft Outlook,Vehicle Maintenance,Dispatching,Maintenance Management,OSHA,Maintenance,Fleet Management,Operating Systems,Leadership Experience,Logistics Employment Type : Full-Time Experience: years Vacancy: 1