Business Operations Specialist at InsideHigherEd

Logo:Posting Number:STA00965PO25Job Family:Business OperationsJob Function:Business OperationsUSC Market Title:Business Operations SpecialistLink to USC Market Title:https://uscjobs.sc.edu/titles/132278Job Level:P2 - ProfessionalBusiness Title (Internal Title):Business Operations SpecialistCampus:ColumbiaWork County:RichlandCollege/Division:Office of ResearchDepartment:OOR Research CoresState Pay Band:6Approved Starting Salary:$54,165Advertised Salary Range:$54,165-$68,000Part/Full Time:Full TimeHours per Week:37.5Work Schedule:Standard working schedule: 8:30am – 5:00pmMust be willing to work a flexible schedule to meet the needs of the department.Basis :12 monthsJob Search Category:AdministrativeAbout University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.Veterans' Preference Statement:The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.Advertised Job Summary:The Office of Research is seeking to hire a Business Operations Specialist to join our team.Under the management of the Director of Finance & Business Operations for the Office of Research Facilities & Infrastructure, the Business Operations Specialist will perform fiscal and administrative actions for the division. This position will also provide administrative support to the Executive Director of Research Facilities & Infrastructure and the Research Core Directors and Managers.Job Related Minimum Required Education and Experience:Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.Preferred Qualifications:Bachelor’s degree in business, the social sciences, or other job-related field. Prior USC business experience. Knowledge of USC’s systems and administrative and financial policies and procedures. Experience in grant management.Knowledge/Skills/Abilities:Excellent written and verbal communication skillsProficient with Excel, Adobe, Teams, Word, PowerPoint, PeopleSoftUnderstanding of basic accounting and financial management principlesKnowledge of policies, procedures, rules and regulations related to the specific administrative functionKnowledge of office practices, procedures, and equipmentExperience working as a team with Principal Investigators and technical staffAbility to coordinate diverse administrative functionsAbility to establish and maintain effective working relationshipsRequired to conduct business lawfully and ethically by consistently adhering to compliance polies, procedures, and regulationsJob Duty:Assist the Director of Finance & Business Operations with the creation and management of Agilent iLab billing events, including tracking core incomes and invoice distribution. Assist the Finance & Business Operations Director with the creation and distribution of monthly budget reports.Essential Function:YesPercentage of Time:40Job Duty:Coordinate travel, serve as liaison to other university departments and non-USC core users, and monitor compliance. Assist the Director of Finance & Business Operations with procurement actions and the processing of other financial transactions.Essential Function:YesPercentage of Time:15Job Duty:Track centralized core inventory and service contracts to ensure that all equipment is accounted for, in working condition, in the proper location, and, when necessary, covered by a service contract with an approved vendor. At the direction of the core directors renew service contracts as necessary. Track grant proposals and publications that include services or staff support of the centralized research cores.Essential Function:YesPercentage of Time:20Job Duty:Assist in the onboarding of newly centralized cores to the iLab system and administrative procedures.Essential Function:YesPercentage of Time:10Job Duty:Coordinate and schedule meetings, workshops, and training events for the Executive Director of Research Facilities, including communicating meeting details to individuals/departments and, when necessary, ordering catering and reserving space. Assist with preparation for and execution of the annual Research Core Fair.Essential Function:YesPercentage of Time:10Job Duty:Perform other duties as assigned.Essential Function:NoPercentage of Time:5Safety Sensitive or Security Sensitive:NoHazardous weather category:Non-EssentialNumber of Vacancies:1Job Open Date:12/11/2025Job Close Date:01/10/2026Open Until Filled:NoSpecial Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by January 10, 2026 The University of South Carolina offers a valuable benefits package including but not limited to:Health and Life InsuranceRetirement ProgramsPaid TuitionDependent ScholarshipsAnnual LeaveSick Leave13 Paid Holidays (including an extended December holiday)Paid Parental LeaveProfessional Development Opportunities Click here to learn more about why you should work at USC.Quicklink for Posting:https://uscjobs.sc.edu/postings/199772EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.