Executive Assistant at Duly Health and Care

Executive Assistant - Finance

• Full-Time, 40 hours per week
• Monday – Friday, 8am-5pm
• Primary Location: Downers Grove, IL

What We Offer You:

• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.
• Access to a mental health benefit at no cost.
• Employer provided life and disability insurance.
• $5,250 Tuition Reimbursement per year.
• Immediate 401(k) match.
• 40 hours paid volunteer time off.
• A culture committed to community engagement and social impact.
• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

RESPONSIBILTIES:

• Completes a broad variety of administrative tasks for executives, including managing an extremely active and complex calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related

meetings.

• Works to schedule virtual and onsite interviews, coordinating travel, agendas and at times, working directly with recruiting firms.

• Plans, coordinates and ensures the leaders schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the leader.

• Communicates directly, and on behalf of the leader, with Board members, and others, on matters related to company's programmatic initiatives.

• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

• Provides a bridge for smooth communication between the leader and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

• Works closely and effectively with leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive updated.

• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact.

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the leaders ability to effectively lead the company.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

EDUCATION:

• HS diploma or equivalent required.

EXPERIENCE:

• 6+ years of related experience required in working in an executive assistant role.