Graduate Programs Coordinator at InsideHigherEd

Logo:Posting Number:STA00873PO25Job Family:Business OperationsJob Function:Business OperationsUSC Market Title:Business Operations SpecialistLink to USC Market Title:https://uscjobs.sc.edu/titles/138958Job Level:A3 - Administrative/Operational SupportBusiness Title (Internal Title):Graduate Programs CoordinatorCampus:ColumbiaWork County:RichlandCollege/Division:School of LawDepartment:LAW School of LawState Pay Band:5Approved Starting Salary:$49,396Advertised Salary Range:$49,396- $55,000 commensurate with experienceLocation of Vacancy:Columbia, SCPart/Full Time:Full TimeHours per Week:37.5Work Schedule:Monday through Friday, 8:30am – 5:00pm with an hour for lunch each day.Must be willing to work a flexible schedule to meet the needs of the department.Basis :12 monthsJob Search Category:AdministrativeAbout University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.Veterans' Preference Statement:The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.Advertised Job Summary:Under the limited supervision of the Director of Graduate Programs with direct supervision from the Program Manager for the Excellence in Policing and Public Safety Programs, the Coordinator will provide administrative support to the faculty and staff working on the Non-JD graduate programs, to include the Masters in Health Law, Excellence In Policing and Public Safety Credentialing and Masters programs, Environmental Law program and other non-JD graduate programs. The Coordinator is responsible for handling HR duties, travel, expense reports, and payment requests and for tracking spending against program budgets for the faculty program directors. The Coordinator must be detailed oriented and organized and be able to work independently with little supervision and balance multiple competing priorities and deadlines.Finalist for the position will be given 2 proficiency assessments that will be administered by Employ Test:Microsoft WordExcelJob Related Minimum Required Education and Experience:Typically holds a high school diploma or GED and requires 2 or more years of job related experience.Preferred Qualifications:Bachelor’s degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.Prior work experience within the USC system including HR processes is preferred.There will be 2 proficiency assessments administered by Employ Test in Microsoft Word and Excel. Knowledge/Skills/Abilities:Proficiency in Microsoft Suite applications, and Adobe Acrobat.Ability to work independently and problem-solve.Ability to work professionally with a diverse constituency of faculty, staff, students, and alumni.Excellent attention to detail.Proficiency in PeopleSoft or the ability to quickly learn the application.Must become knowledgeable in applicable University, Educational Foundation, and Law School policies and procedures.Must be proficient or able to learn the CRM application, Slate.Must be able to manage a travel card and a purchasing card.Job Duty:Responsible for handling administrative duties for the School’s new graduate programs, centers, and special initiatives, including the Excellence in Policing and Public Safety program (EPPS), and new Master’s and certificate programs. Responsible for handling travel, expense reports, payment requests, purchase orders, and website changes following Law School and University policies and procedures. Must be proficient in PeopleSoft . Must be able to handle a travel card and a Purchasing card. Must follow University, Law School, and Educational Foundation policies and procedures.Essential Function:YesPercentage of Time:40Job Duty:Acts as HR contact for the graduate programs, EPPS, and special initiatives. Creates positions descriptions, postings, hiring proposals and manages the hire of adjunct faculty and new positions within the graduate programs and special initiative programsEssential Function:YesPercentage of Time:30Job Duty:Assists in the preparation of program materials, including communication materials and presentations. Assists in meeting organization and scheduling. Assists in events management for new programs and initiatives. Assists in class preparation materials for graduate and certificate program classes.Essential Function:YesPercentage of Time:15Job Duty:Serves as the administrative assistant for each faculty advisor of special initiative programs to ensure new programs and initiatives launch accordingly to time commitments and targets.Essential Function:YesPercentage of Time:10Job Duty:Additional duties as requiredEssential Function:YesPercentage of Time:5Safety Sensitive or Security Sensitive:NoHazardous weather category:Non-EssentialNumber of Vacancies:1Job Open Date:10/30/2025Job Close Date:12/14/2025Open Until Filled:NoSpecial Instructions to Applicant:Finalists for this position will be required to take a proficiency test in Microsoft Word and Microsoft Excel administered through Employ Test. This test may be given at an in-person interview if the candidate reaches this stage of the hiring process.Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by December 14, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:Health and Life InsuranceRetirement ProgramsPaid TuitionDependent ScholarshipsAnnual LeaveSick Leave13 Paid Holidays (including an extended December holiday)Paid Parental LeaveProfessional Development Opportunities Click here to learn more about why you should work at USC.Quicklink for Posting:https://uscjobs.sc.edu/postings/197017EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.