Grant Accounting Analyst at Gateway Technical College

SUMMARY The Grant Accounting Analyst is responsible for the financial administration and monitoring of federal, state, and local grant projects within the Special Revenue Fund. This position ensures compliance with all applicable regulations and funder requirements by analyzing expenditures, reconciling accounts, preparing reports, and supporting the fiscal close-out of grant-funded projects. The role also collaborates with grants administration and project managers to establish budgets, monitor spending, and maintain documentation for audit readiness.This position reports to the Accounting Manager. RESPONSIBILITIES Establish and maintain grant budgets in the accounting system; monitor expenditures against approved budgets and funding restrictions.Approve expenses for compliance with federal OMB guidelines, funder terms, and institutional policies; perform expenditure and salary analyses, and process journal entries or budget transfers as needed.Prepare and submit financial reports and reimbursement requests (monthly, quarterly, and annual) in accordance with grant and funder requirements.Track grant-related accounts receivable, coordinate drawdown or invoicing processes, and reconcile payments received.Maintain, audit and update time and effort reporting and payroll allocations for grant-funded personnel.Collaborate with grant project managers and grants administration to ensure financial activities align with project budgets and allowable costs.Prepare and reconcile grant close-out documentation, verifying that all expenditures are properly recorded in the general ledger.Assist in developing grant proposal budgets and provide financial guidance during the pre-award process as needed.Support annual financial audits and year-end accounting processes, including reconciliations and report preparation.Support grant development as needed and carry out additional duties as assigned.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. WHAT YOU NEED TO SUCCEED IN THE POSITION REQUIRED:Associates Degree in Accounting or Finance2 years accounting experienceDatabase experienceOTHER KNOWLEDGE, SKILLS AND ABILITIES:Proficient working knowledge of Microsoft Word and ExcelWorking knowledge of integrated databaseExcellent verbal and written communication skills essentialExcellent organizational and interpersonal skillsCommunicate effectively with internal and external sponsors, students, staff and vendorsAbility to prioritize time and meeting established deadlines with minimum supervision. SUPPLEMENTAL INFORMATION DIVISION/LOCATION: Business Office/ KenoshaCOMP GRADE: 27FLSA DESIGNATION: Non-ExemptCONDITIONS OF EMPLOYMENT:Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available. Employment is contingent upon an acceptable backgroundFlexibility is needed to accommodate day, evening and weekend business needs GuideNot ApplicableActivity is not applicable to this occupationOccasionallyOccupation required this activity up to 33% of the time (0 - 2.5+ hrs/day)FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day)ContinuouslyOccupation required this activity more than 66% of the time (5.5+ hrs/day)Physical DemandsPhysical DemandsFrequencyLift/CarryFrequencySittingContinuously0 - 10 lbsFrequentlyStandingOccasionally11 - 20 lbsOccasionallyWalkingOccasionally21 - 50 lbsNot ApplicableReaching OverheadOccasionally51 - 100 lbsNot ApplicableReaching at or Below Shoulder LevelFrequentlyOver 100 lbsNot ApplicableKeyboardingContinuouslyStoopingOccasionallyPush / PullYes / NoCrouchingOccasionally12 lbs or lessOccasionallyKneelingNot Applicable13 - 25 lbsNot ApplicableCrawlingNot Applicable26 - 40 lbsNot ApplicableClimbing Ramps or StairsOccasionally41 - 100 lbsNot ApplicableClimbing Ladders, Ropes or ScaffoldingNot ApplicableOver 100 lbsNot ApplicableDrivingNot ApplicableTravelingOccasionallyHearing RequirementYes / NoCommunicating VerballyFrequentlyOne-on-one (in person)YesFar Visual Acuity: clarity to see 20' or moreOccasionallyGroup or conference (in person)YesNear Visual Acuity: clarity to see 20' or lessContinuouslyTelephoneYesOther SoundsYesEnvironmental ConditionsWorking ConditionsFrequencyNoise Intensity LevelFrequencyHumidity: non-weather relatedNot ApplicableQuietOccasionallyExtreme Cold: non-weather relatedNot ApplicableModerateFrequentlyExtreme Hot: non-weather relatedNot ApplicableLoudOccasionallyWorking OutdoorsNot ApplicableVery LoudNot ApplicableWetness: contact with water or other liquidsNot ApplicableWorking ConditionsWorking ConditionsFrequencyWorking ConditionsFrequencyWorking in Close Proximity to OthersContinuouslyWorking interruptionsFrequentlyOpen Work SpaceContinuouslyStressful situationsOccasionallyWorking in a confined spaceFrequentlyExposure to offensive odorsNot ApplicableExposure to a computer screenContinuouslyRequired uniform supplied by departmentNot ApplicableGateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Gateway Technical College is anEqual Opportunity/Access Educator/Employeroperating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights [email protected] 262-564-3062. Women and minorities are encouraged to apply.Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read ourAnnual Security Report(click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to [email protected] call 262-564-3062 to request a hard copy of the report.