Grants Coordinator at Gateway Technical College

SUMMARYThe Grants Coordinator supports the college in securing external resources by coordinating and assisting Gateway staff and partners in the development submission and management of state federal and other grant applications. The position is primarily responsible for pre-award activities such as researching funding opportunities assessing eligibility and alignment with institutional goals interpreting grant guidelines writing proposals and meeting submission deadlines. It also provides post-award support through monitoring progress coordinating reports maintaining compliance and documentation and ensuring readiness for audits and reviews.This position reports to the Director of Grants Development and Operations.RESPONSIBILITIESESSENTIAL FUNCTIONSGrant Development & Proposal Writing (40%)Coordinate and support the full grant development process working collaboratively with internal stakeholders and partners.Draft edit and organize grant proposals and supporting documents in accordance with College and funder guidelines.Prepare and submit complete grant applications in alignment with funder policies timelines and submission requirements.Establish project timelines manage submission requirements and ensure deadlines are met.Gather and prepare supporting documentation including budgets research data and letters of support.Review applications for completeness and accuracy prior to submission.Funder Communication & Post-Awarded Grant Management (40%)Support communication and relationship management with potential and current funders preparing required documentation and reports while ensuring clarity and compliance.Coordinate correspondence between grant managers and funders to ensure clarity responsiveness and compliance.Monitor and provide oversight of awarded grants to ensure compliance and achievement of deliverables; collaborate with project managers to guide the timely submission of reports and required documentation consistent with funder expectations.Maintain accurate post-award records in the grants tracking system and generate summaries of grant activity to support compliance and decision-making.Support post-award implementation tasks including scheduling kickoff meetings organizing grant files and confirming reporting expectations.Grant Research & Strategy (10%)Research and summarize grant opportunities that align with institutional and departmental goals.Evaluate eligibility allowable costs match requirements and alignment with the Colleges strategic priorities.Share summaries of relevant grant opportunities and eligibility criteria with leadership and program teams to support informed decision-making.Additional Responsibilities: (10%)Maintain current knowledge of federal state and institutional grant regulations and reporting requirements participate in relevant professional grant networks and communicate updates to staff engaged in grant activities.Serve as a resource to college personnel by providing information and assistance related to proposal development grant administration and compliance processes.Perform other duties as assignedWHAT YOU NEED TO SUCCEED IN THE POSITIONQUALIFICATIONSRequired:Bachelors degree in Education Business Administration English Communications or related fieldThree years of progressively responsible work experience in proposal development.Other knowledge skills and abilities:Knowledge of the principles methods and techniques of grant proposal development.Requires excellent writing skills strong interpersonal skills a propensity for teamwork as well as organizational and communication skills.Ability to work independently on multiple projects meet all deadlines and coordinate activities to achieve specific funding and institutional goals and objectives.Knowledge and experience with computer software and applications such as data file management spreadsheets and word processing; ability to utilize on-line grant submission systems.Ability to conduct detailed and thorough background literature review and other research in support of proposal development.Demonstrate a history of initiative flexibility and personal accountability.The ability to plan for and meet strict deadlines while being able to incorporate new challenges.A significant degree of organization and interaction with faculty staff and administration.SUPPLEMENTAL INFORMATIONDIVISION/LOCATION: Grants Department/KenoshaCOMP GRADE:27FLSA DESIGNATION:ExemptCONDITIONS OF EMPLOYMENT:Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff.Employment is contingent upon an acceptable backgroundFlexibility is needed to accommodate day evening and weekend student & business needs GuideNot ApplicableActivity is not applicable to this occupationOccasionallyOccupation required this activity up to 33% of the time (0 - 2.5 hrs/day)FrequentlyOccupation required this activity from 33% - 66%% of the time (2.5 - 5.5 hrs/day)ContinuouslyOccupation required this activity more than 66% of the time (5.5 hrs/day)Physical DemandsFrequencyLift/CarryFrequencySittingContinuously0 - 10 lbsOccasionallyStandingOccasionally11 - 20 lbsOccasionallyWalkingNot Applicable21 - 50 lbsNot ApplicableReaching OverheadNot Applicable51 - 100 lbsNot ApplicableReaching at or Below Shoulder LevelNot ApplicableOver 100 lbsNot ApplicableKeyboardingContinuouslyStoopingNot ApplicablePush / PullYes / NoCrouchingNot Applicable12 lbs or lessOccasionallyKneelingNot Applicable13 - 25 lbsNot ApplicableCrawlingNot Applicable26 - 40 lbsNot ApplicableClimbing Ramps or StairsNot Applicable41 - 100 lbsNot ApplicableClimbing Ladders Ropes or ScaffoldingNot ApplicableOver 100 lbsNot ApplicableDrivingNot ApplicableTraveling - overnight stay(s)OccasionallyHearing RequirementYes / NoCommunicating VerballyFrequentlyOne-on-one (in person)YesFar Visual Acuity: clarity to see 20 or moreNot ApplicableGroup or conference (in person)YesNear Visual Acuity: clarity to see 20 or lessContinuouslyTelephoneYesOther SoundsYesWorking ConditionsFrequencyNoise Intensity LevelFrequencyHumidity: non-weather relatedNot ApplicableQuietOccasionallyExtreme Cold: non-weather relatedNot ApplicableModerateFrequentlyExtreme Hot: non-weather relatedNot ApplicableLoudOccasionallyWorking OutdoorsNot ApplicableVery LoudNot ApplicableWetness: contact with water or other liquidsNot ApplicableWorking ConditionsFrequencyWorking ConditionsFrequencyWorking in Close Proximity to OthersOccasionallyWorking interruptionsFrequentlyOpen Work SpaceContinuouslyStressful situationsOccasionallyWorking in a confined spaceContinuouslyExposure to offensive odorsNot ApplicableExposure to a computer screenContinuouslyRequired uniform supplied by departmentNot ApplicableGateway will not discriminate against any employee applicant for employment student or applicant for admission based on race color national origin ancestry sex sexual orientation creed religion political affiliation marital status parental status pregnancy disability age membership in any reserve component of the armed forces union affiliation arrest and conviction record or any other protected category under applicable local state or federal law. Gateway Technical College is anEqual Opportunity/Access Educator/Employeroperating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process please contact the Office for Equal Opportunity and Civil Rights ator . Women and minorities are encouraged to apply.Your safety while employed at Gateway Technical College is one of our top priorities so we encourage you to read ourAnnual Security Report(click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics institutional policies on campus security and safety alcohol and drug use crime prevention the reporting of crimes or incidents sexual misconduct and other important matters. Please feel free to emailcompliance@or call to request a hard copy of the report.Required Experience:IC Key Skills Corporate Risk Management,Electronics,Infection Control,Bakery,ELV,Accident Investigation Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 59987 - 66664