GSCS Events Supervisor at Rice University

DescriptionSpecial Instructions to Applicants:All interested applicants should attach a resume in the Supporting Documents section of the application preferably in a PDF format to avoid any formatting issues.About Rice:Boasting a 300-acre tree-lined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing close-knit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.Position Summary:Reporting to the Facilities Manager at the Susanne M. Glasscock School of Continuing Studies the Events Supervisor is an on-site role based in the Anderson-Clarke Center (ACC) that plans and executes end-to-end ACC events while supporting daily classroom operations. The position scopes and schedules ACC spaces; coordinates room layouts and AV; manages guest/vendor services; leads on-site execution; and trains/directs support staff student workers volunteers and contingent personnel. It also assists with classroom scheduling setups and first-line AV checks to ensure a high-quality learning environment and provides operational coverage when the Facilities Manager is unavailable.This is a hands-on role that requires moving and positioning heavy furniture and AV equipment for room setups and turnovers. The position also provides late-evening early-morning and some Saturday coveragewith after-hours response for urgent needsto ensure seamless events and reliable learning spaces that advance the Schools mission.Ideal Candidate Statement:A hands-on customer-focused event operations professional who can run multiple Anderson-Clarke Center events end-to-end while supporting daily classroom needs. They bring solid project management discipline (timelines checklists room schedules) first-line classroom/AV savvy for quick triage and clear diplomatic communication with instructors guests vendors Facilities and OIT. Highly organized and detail-oriented they train and direct support staff student workers and contingent personnel on site stay calm under pressure and reliably move/position heavy furniture and AV equipment for setups and turnovers. They are comfortable with late-evening early-morning and some Saturday coverage respond to urgent after-hours issues and consistently close the loop with stakeholders.Workplace Requirements:On-campus position: This role is exclusively on-site at the Anderson-Clarke Center. The schedule is primarily weekdays with regular late-evening coverage for class nights some Saturdays for programs/events and after-hours phone response for urgent building/classroom issues as needed. Work is in a public-facing academic building and involves frequent walking/standing between classrooms and event spaces; room setups and turnovers (moving/positioning furniture and AV carts/equipment; occasional lifting up to 50 lbs); and monitoring building conditions to initiate and track work Rice policy 440 work arrangements may be subject to change.Hiring Range: Minimum $48700 annually*Exempt (salaried) positions underFLSA are not eligible for overtime.Minimum Requirements:Bachelors DegreeIn lieu of the education requirement additional related experience above and beyond what is required on an equivalent year-for-year basis may be substituted2 years of experience in event management and facilities managementIn lieu of the experience requirement additional related education above and beyond what is required on an equivalent year-for-year basis may be substitutedSkills:Strong project and event management skillsAbility to meet deadlines and prioritizeStrong communication and customer service skillsWell-organized and detail-orientedAbility to accomplish goals working through formal and informal channels with diplomacy and tactStrong problem-solving and analytical skillsEssential Functions:Serve as project manager for multiple activities; scope out project tasks/team assignments and guide team to create work plans and schedules monitor progress and meet milestonesEstablish and maintain relationships with internal and external university partnersAct as department representative at cross-departmental project meetingsOperate as account manager on deliverables program metrics and status reportsRecommend and schedule events into appropriate off-campus and on-campus venuesMay oversee support staff students volunteers and contingent event staffTrain and supervise junior event planners in proper execution and implementation of eventsPerform all other duties as assignedAdditional Functions:Proficiency with creating layouts turnovers and setup plansKnowledge of room-scheduling and work-order/ticketing systemsFront-line AV support: triage classroom/event technology escalate to OIT when neededMonitor and report progress toward annual revenue goals set by the Executive Director of OperationsManage event invoices credits and reconciliations based on Rice Policy compliance and data accuracyPlan setups with ADA/access needs in mind; follow building and safety protocolsRice University HR Benefits: Mission and Values:Mission and Values Rice UniversityRice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contact Rice Universitys Disability Resource Center at or for support.If you have any additional questions please email us at Thank you for your interest in employment with Rice University.Required Experience:Manager Key Skills Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation Employment Type : Full-Time Department / Functional Area: Project Management Experience: years Vacancy: 1