Legal Practice Specialist Private Client at McDermott Will & Emery

Build your big career with the firm that does Big Law Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1750 lawyers and 3200 business professionals. We celebrate excellence collaboration and community and have been recognized as a top workplace by USA Today Fortune The American Lawyer Vault and others. We are also certified by Great Place to Work.At McDermott we dont just invest in your future we accelerate your career wherever it may lead. That includes supporting you both in and outside of the office.With us youll find:A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity we encourage you to be yourself!Enthusiasm for all perspectives: Were smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas and we make opportunities for you and your career to thrive.Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. Thats why our benefits program supports your physical emotional mental and financial health with an emphasis on work-life balance.Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.Job Description:The Legal Practice Specialist is an integral member of McDermotts legal team. This position supports the Private Client Practice Group by providing a high level of service and support for their assigned attorneys while consistently producing excellent work product. This position is expected to maintain a general knowledge of business services policies and procedures practice areas and clients of the Firm. The Legal Practice Specialist must maintain confidentiality regarding sensitive matters and materials related to clients and the Firm. A successful Legal Practice Specialist takes ownership of their role puts clients first is adaptable to the evolving needs of the team and actively seeks creative ways to partner with attorneys provide the highest level of client service.Essential Functions and Responsibilities:Build effective working relationships with clients internal and external through regular interactions in a friendly helpful and professional mannerProvide exceptional support in document preparation including editing proofreading and redlining documents for accuracy grammar and formattingAbility to communicate professionally discreetly and effectively with outside parties (including clients advisors and other counsel) to coordinate scheduling transmittal of documents and related itemsProactively manage attorney Outlook email (when requested) and calendar to include providing reminders of responses needed and impending deadlines and obligationsEnsure accuracy of contact and other pertinent information within Outlook and the firmwide contact billing and marketing databasesProvide meticulous support in arranging and coordinating logistics for meetings including video/audio conferencing room assignments hand-outs and catering requestsProactively manage monthly client billings by reviewing and editing prebills; liaise with billing department to ensure client billings guidelines are followed and bills are sent timelyOversee attorney expense reports and vendor invoices through to completion to include ensuring complete documentation is provided prompt submission and necessary follow-upEstablish and maintain paper and electronic files in compliance with current Firm policies utilizing the Firms Document Management SystemManage client intake process including generating client conflict inquiries opening new matters and preparing engagement lettersMaintain contact information and activities with clients and prospective clients in our CRM systemEffectively leverage time by delegating administrative tasks to support teamPerform complex tasks which may be highly confidential and sensitive and require discretion and diplomacyJob Specifications:At least seven (7) years of legal secretarial or support experience private client practice experience is a plusExperience with electronic filings with state and county agencies and courtsKnowledge of Microsoft Office Suite (Excel Outlook PowerPoint and Word)Strong written and verbal communication skillsExtremely professional discreet and mature demeanor and presentationStrong client service skills with high-level standards of excellence in work product and communications to meet or exceed client and Firm expectationsStrong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skillsStrong organizational skills ability to manage time and delegation to appropriate office staff Strong attention to detail in proofreading and editing documents including knowledge of correct grammar and punctuationAbility to work under tight deadlines and prioritize responsibilitiesStrong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skillsAbility to maintain and handle confidential and sensitive information with discretion and diplomacyAbility to work effectively in a fast-paced environmentWillingness to obtain notary qualification and serve as notary at client meetings to execute documentsRequired to work in the office a minimum of three (3) days each weekSuccessful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. Target Hiring Range $78000 - $110000Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge skills experience and geographic location. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.#LI-EF1As part of our ongoing commitment to be #AlwaysBetter for our people clients and communities we have created a culture of belonging that champions your individuality as both a person and a professional. From our competitive compensation top benefits and award-winning professional development programs to industry-leading wellness initiatives we support you through every stage of your life and career. With McDermott you can live a life you love both in and outside of the office.Physical Demands and Work Environment:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands:While performing the duties of this job the employee is required to sit use hands reach with hands and arms stoop talk and hearEmployee must occasionally lift up to twenty (20) poundsWork Environment:Typical indoor office environmentDisclaimer:The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities duties and skills required of employees assigned to this job.Required Experience:IC Key Skills Practice Management,Veterinary Experience,Enterprise Architecture,Office Manager Experience,Enterprise Software,Healthcare Management,IaaS,TOGAF,Medical office experience,Conflict Management,COBIT,Customer relationship management Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 78000 - 110000