Events & Programs Manager (Hilton Head Island) at Hilton Head Island-Bluffton Chamber of Commerce

Do you love details, thrive under deadlines, and get energy from creating exceptional experiences? Join one of the most respected organizations in the country, a three-time National Chamber of the Year organization known event excellence. What Youll DoYoull lead planning, management, and execution for some of the regions most impactful events and programs, including:Chamber BallState of the RegionSparkles & SpiritsBusiness Golf ClassicChamber Restaurant WeekConversation & CocktailsExecutive ConnectionChamber Young Professionals Virtual events and programsSmall Business WeekSpecial community programsYou will also helpplan and support:Leadership Hilton Head Island-BlufftonJunior LeadershipChamber Young ProfessionalsIn this role, you will:Build and manage timelines, run-of-shows, budgets, and comprehensive logisticsCoordinate with venues, vendors, speakers, and partnersNegotiate event contracts, book venues, manage food and beverage orders, secure AV needs, and ensure the experience meets Chamber quality standardsCreate room layouts and conduct site visitsPrepare event materials including nametags, packets, gift bags, registration lists, seating cards, and scriptsGather, catalog, and archive event informationWork closely with the Communications team on marketing, invitations, RSVPs, and event collateralCollaborate with Accounting on invoicing and financial trackingManage on-site production and post-event closeoutServe as the liaison to the Board of Regents for Leadership programsSupport applicant interviews, class selection, meeting logistics, transportation, agendas, and budgetingEnvision and develop new ideas to continually elevate Chamber eventsRepresent the Chamber with professionalism, warmth, and an unwavering commitment to exceptional serviceLeverage working knowledge of AI platforms to streamline planning, communication, and project managementAny other projects assigned by the CEOYou must be able to anticipate needs, set priorities, juggle multiple deadlines, and work evenings or weekends based on the event schedule. Achieving and surpassing financial objectives for each event is a key part of success in this role.Who You AreExceptionally detail-orientedA strong multitasker who thrives in a fast-moving environmentWarm, polished, and confident engaging with business leaders and community partnersA skilled relationship builder with excellent communication and follow-throughExperienced in events, hospitality, project, or program management (35 years preferred)Calm under pressure and adaptable in dynamic environmentsA collaborative, positive, team-focused professionalComfortable using AI tools to enhance productivity and creativityDemonstrates initiative, organization, and a commitment to outstanding customer serviceAbout the ChamberWere a high-performing, collaborative, mission-driven team that believes in excellence and community impact. We offer:Competitive salaryHealth, vision, and dental benefitsPTORetirement planSupportive culture where great work is valuedOpportunities to shape community events that make a regional impactA chance to be part of a 5-star accredited, nationally recognized organizationHow Youll Be MeasuredYour performance will be evaluated on an ongoing basis by the VP of Communications, with a focus on excellence in event execution, financial stewardship, collaboration, professionalism, and continuous improvement.How to ApplySubmit your resume and a brief cover letter to [email protected]