HR Administrator at Kocher + Beck USA

Position Summary 

The HR Administrator supports day-to-day Human Resources operations with a strong focus on recruiting  coordination, employee engagement and recognition, and office administration. This role also provides  safety administration support (incident intake, documentation routing, communication, and training  coordination), including annual OSHA-related training tracking. The ideal candidate is highly organized,  communicates clearly with all levels of the organization, and consistently executes tasks from start to finish. 

Key Responsibilities 

Recruiting and Applicant Review (HR Coordination) 

• Review resumes and employment applications; screen for minimum qualifications and job-fit  indicators. 
• Narrow applicant pools and provide organized shortlists and notes to the HR Manager/hiring leaders. 
• Coordinate interviews: scheduling, confirmations, candidate communication, and on-site logistics. 
• Maintain accurate recruiting records and status tracking (ATS/spreadsheets/files) and ensure timely  follow-up communications.
• Support job postings and basic recruiting administration as assigned. 

Employee Engagement, Recognition, and Office Administration 

• Plan and execute monthly employee engagement activities (communication, logistics, supplies, set-up/tear-down). 
• Coordinate employee gifts for milestones (anniversaries, birthdays, service awards, holidays, etc.) and maintain tracking logs.
• Administer employee recognition processes (nominations, documentation, announcements, and distribution). 
• Support HR/office administrative workflows: ordering and organizing supplies, posting notices, and maintaining shared calendars. 
• Partner with supervisors/leaders to ensure engagement and recognition efforts are consistent and well-communicated. 

Safety Administration Support

• Intake, route, document, and communicate safety incidents per company procedure; ensure timely follow-up and tracking.
• Maintain incident logs and supporting documentation; coordinate communication to supervisors and relevant stakeholders.
• Coordinate annual safety training and refreshers (including OSHA-related training), attendance rosters,  and completion tracking. 
• Assist with distributing safety communications (reminders, updates, postings, toolbox talk support) as assigned. 
• Support the organization of safety records for audits/inspections and maintain clean documentation. 

Additional HR Operations Support (as assigned) 

• Support onboarding administration (new hire paperwork coordination, orientation scheduling,  badge/PPE coordination). 
• Maintain confidential employee files and HR documentation with accuracy and discretion. 
• Assist with HR projects, reporting, and process improvements to improve consistency and follow-through. 

Skills and Competencies 

• Highly organized: strong task management, prioritization, and attention to detail. 
• Strong communicator: clear and professional written and verbal communication. 
• Executor: takes ownership, follows through, and completes work with minimal rework. 
• Professional discretion when handling confidential information. 
• Comfortable working in a fast-paced environment and shifting priorities. 
• Working knowledge of Microsoft Office (Outlook, Excel, Word) and willingness to learn HR systems. 

Minimum Requirements 

• High School Diploma or GED required. 

Experience 

• Experience executing and managing similar coordination/administrative tasks (HR support, recruiting  coordination, office administration, or engagement/event coordination). 
• Safety interest, passion, or prior exposure (e.g., incident tracking, training coordination, safety  committee support, or workplace safety best practices). 

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