Senior Executive Assistant (SEA) at InsideHigherEd

Job Title: Senior Executive Assistant (SEA) Location: Albany State Rec. Location Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 292831 About Us Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.Location Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.Job Summary The Senior Executive Assistant (SEA) is not a traditional administrative role but a strategic partner and trusted advisor who plays a pivotal role in advancing the mission and priorities of the University. Reporting Directly to the Vice President of Strategy and University Affairs, the SEA provides high-level administrative, operational, and strategic support to both the University President and the Vice President of Strategy and University, ensuring the seamless execution of institutional goals, initiatives, and alignment across the university's top leadership.The SEA is vital force multiplier for the University's top leadership. By managing time, information, and operations with excellence, the SEA enables the President and Vice President of Strategy and University Affairs to focus on strategic leadership, institutional growth, and community engagement. This role is ideal for a highly motivated, detailed-oriented professional who thrives in dynamic environments and is passionate about contributing to the success of Albany State University.Responsibilities Time Guardian & GatekeeperStrategically manage the complex and intersecting calendars of the President and Vice President of Strategy and University Affairs.Prioritize and coordinate appointments, meetings, university events, and travel.Serve as the first point of contact for the Office of the President, ensuring efficient and professional interactions.Develop systems to triage and prioritize requests requiring executive attention.Information Hub & CommunicatorManage the flow of internal and external communications, ensuring clarity, accuracy, and timeliness.Draft, review, and edit correspondence, reports, and presentations for executive review.Prepare meeting agendas, compile briefing materials, and ensure timely follow-up on action items.Maintain confidentiality and exercise sound judgment in handling sensitive information.Problem Solver & StrategistAnticipate challenges and proactively identify solutions to support executive decision-making.Align priorities between the President and Vice President of Strategy and University Affairs to ensure cohesive leadership.Independently manage critical issues and projects with minimal supervision.Provide strategic counsel based on a deep understanding of institutional goals and operations.Office ManagerOversee the daily operations of the Office of the President and Vice President of Strategy and University Affairs, ensuring efficiency and professionalism.Manage budgets and financial processes under the purview of the President and Vice President of Strategy and University Affairs.Supervise administrative support personnel.Coordinate logistics for high-level meetings, events, and special initiatives.Required Qualifications Bachelor's degree from an accredited institution.Minimum of five (5) years of progressively responsible experience supporting senior-level executives, preferably in higher education or a similarly complex organization.Demonstrated ability to manage multiple priorities in a fast-paced, high-stakes environment.Preferred Qualifications Experience working in a university or public sector setting.Familiarity with executive-level governance, strategic planning, and institutional advancement.Proposed Salary Salary is commensurate with education and experience.Required Documents to Attach Cover letter.Resume.Unofficial transcripts.List of three professional references.Knowledge, Skills, & Abilities Unshakeable Judgment: Exercises discretion and maintains the highest level of confidentiality.Expert People Skills: Builds strong relationships with various stakeholders and navigates sensitive situations with diplomacy.Master-Level Organization: Manages multiple projects with precision, meeting all deadlines.Powerful Communication: Communicates clearly and professionally across all mediums.Strategic Influence: Navigates complex environments and builds consensus to drive initiatives forward.Contact Information For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at [email protected]. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at [email protected] Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Institutional Values ExcellenceWe achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.RespectWe are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.CommunityWe strive to build community and value a good mindset.TeamworkWe seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.LearningWe cultivate a practice of global pedagogies in a learning environment.Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.Certain positions may also require the selected candidate to submit to or have:* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage* a motor vehicle report for positions that require driving an Albany State University vehicle* a successful pre-employment drug testEqual Employment Opportunity Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.