Human Resource Consultant Assistant 1 at The Evergreen State College Portal

Essential FunctionsReceive and greet customers in a friendly courteous and responsive manner; demonstrate tact and discretion for all interactions. Maintain confidentiality of all information and electronic and paper records. Act as first point of contact with customers to complete and/or review confidential and time sensitive forms including Form I-9 demographic information Tuition and Fee Waivers Public Service Loan Forgiveness documents background check requests Disclosure Regarding Sexual Misconduct forms employment verification requests Performance Development Plans etc.; maintain organized and efficient filing and records retention systems. Serve as primary clerical support for HRS including perform standard office operations such as create files make copies provide administrative support to office projects monitor multiple email inboxes respond to phone in person and email inquiries and refer customers to coworkers and other offices as appropriate. Explain HR policies and procedures to employees supervisors and the general public. Work in cooperation with the Affirmative Action and Equal Opportunity Officer and ensure compliance with the Affirmative Action plan to achieve the colleges Equal Opportunity and diversity goals; create and update spreadsheets to track staff hires done outside the applicant tracking system. Provide support for staff recruitments including respond to applicant inquiries provide standard advertising options communicate with hiring units to finalize ad lists place advertisements process and reconcile ad payments and maintain required documentation maintain recruitment files according to records retention schedule review applications for completeness update applicant tracking system (PeopleAdmin) including code internal applicants change workflow states of applicants and deactivate users prepare reports as requested send weekly email announcing employment opportunities and as needed prepare materials for job fairs and/or may represent the college at job fairs. Initiate sexual misconduct checks and in- and out-of-state background checks/motor vehicle records checks as requested track progress report results and make payments. Draft new hire letters for review by professional HRS staff produce finalized letters and send onboarding correspondence. Create or locate existing employee identification numbers (A numbers) for new regular and temporary staff. Provide guidance to individuals requesting to file a civil rights complaint and schedule appointments with investigators. Successfully meet payroll processing test runs and deadlines. Originate electronic personnel action forms (EPAFs) for regular staff hires made via the applicant tracking system; ensure accuracy of data points such as periodic increment dates reporting lines and full-time equivalency; and verify information using source documents and initiate troubleshooting of variances with author of source information. Verify information in Social Security Administration database. Participate as member of Time Sheet DL and respond to questions such as requests from supervisors to clear certifications. Liaison with the Payroll and Benefits office Student Employment office supervisors appointing authorities and work area contacts as needed regarding EPAFs hiring documents etc. Process salary overpayments and send notifications to impacted employees; respond to related questions and verify that information is completed. Answer basic questions regarding the employment of temporary hourly employees referring complex questions or issues to supervisor or other HRS staff; as requested provide to supervisors a verification of hours worked for individual temporary hourly employees. Review EPAFs for temporary staff hires for accuracy and completeness return to originator as needed or approve in workflow. Run a monthly report to identify temporary staff who have worked 350 hours send standard notification when needed and refer follow-up questions to other HRS staff. As directed create update and maintain confidential medical records and may verify eligibility for FMLA and send packets. Act as delegated cardholder for the office purchasing card and adhere to and ensure compliance with established Purchase Requisition and Purchasing Card protocols which include keeping accurate transparent and specific records of authorized expenses such as job advertisement subscription contract and membership records; perform timely online reviews of transactions and reconciliation of purchasing records to ensure accuracy of costs and charges. Purchase office supplies and training materials as requested. Process travel authorizations make travel arrangements and process expense and reimbursement documents for HRS staff. As directed coordinate logistics for HRS -sponsored events new employee onboarding meetings training workshops wellness activities etc. including make arrangements for space and equipment needs draft for review and communicate announcements register participants and send confirmations; may coordinate yearly recognition or other special events sponsored by the HRS office. Create update and maintain records of employee participation in Employee Policy Training coordinate logistics using Canvas and other electronic systems respond to inquiries and issue certificates of completion. Provide support for workers compensation claims processing such as creating and maintaining files verification of status of OSHA 301 form with supervisors and confidential distribution of OSHA 301 form to colleges Health and Safety Coordinator. Review troubleshoot and file volunteer forms; refer issues to supervisor for resolution. Use established records queries to compile and document HR specific reports and results; may compile statistical information for ad-hoc reports; ensure files and data are accurate and updated. Receive and respond to basic employment verification requests; refer complex requests as appropriate. Provide confidential administrative support to AVP for HRS including scheduling and logistical arrangements for meetings and provide union collective bargaining agreement implementation compliance and management support to AVP . Maintain bulletin board of required posters. Keep desk manual up to date. Actively participate in staff meetings and HR-sponsored activities as required. Perform updates to intranet site and submit website revision requests. Respond to public records requests as requested. May update work area reporting lines in the time and leave system as requested by HRS staff. May assist with monitoring temporary staff hours worked to ensure compliance with hour limit rules including correspondence with supervisors when employees approach hours limit referring complex questions/issues to the other HRS staff. May assist with employee off-boarding tasks such as providing standard off-boarding information to separating employees initiate EPAFs collect and route resignation/retirement letters and forms; respond to basic requests for employment separation information; and refer employees and complex inquiries to other HRS staff. Other duties as assigned.Required Experience:Contract Key Skills Fmla,ATS,Paychex,Microsoft Outlook,Workers' Compensation Law,Benefits Administration,HRIS,Payroll,Employment & Labor Law,ADP,Administrative Experience,Human Resources Employment Type : Full Time Experience: years Vacancy: 1