Human Resources Compliance Specialist at Massachusetts Bay Transportation Authority

At the MBTA we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe reliable and accessible transportation. MBTAs Core Values are built around safety service equity sustainability and culture. Each employee that works for the MBTA performs their roles based on our vision mission and values. This includes attendance participation and contribution in local safety committee meetings as needed.Job SummaryThe HR Compliance Specialist will be responsible for compliance requirements within the Human Resources department. They will assist with implementing and updating programs policies and procedures. This role requires excellent communication skills strong attention to detail and the ability to handle sensitive information with confidentiality.Duties & ResponsibilitiesManage Human Resources (HR) compliance by conducting period reviews audits and annual submissions including but not limited to gathering reviewing and analyzing internal records.Monitor and ensure compliance with HR policies and procedures and employment laws.Help draft Human Resources procedures processes and policies to better facilitate compliance including assisting with updating the Employee Handbook.Maintain compliance with current applicable local state and federal employment regulations including but not limited to the Federal Transit Agency (FTA).Manage and track employee personnel folder request process and any other legal compliance requests (i.e. MCAD complaints). Assist in gathering the information when necessary.Oversee the E-Verify and I-9 process and its compliance for all hires including collaboration with recruitment department reviewing I-9 documentation following up on non-compliance and maintaining I-9 record compliance.Support the recruitment and onboarding process including being responsible for background check adjudication process evaluating background check results against MBTA policy and current regulations to determine eligibility for hire.Maintain the Authoritys electronic employee personnel records database and ensure compliance with the Massachusetts Statewide Records Retention Schedule.Conduct scheduled Human Resources compliance audits and prepared data summaries presentations and reports on findings status and recommendations.Coordinate with the business partners on the exit interview process including assisting the business partners in sending out interviews conducting exit interviews and gathering completed interviews.Responsible for reporting out exit interview information including any trends.Work in collaboration with internal partners such as the Office of Diversity and Civil Rights Legal Labor Relations and other groups as needed.Aid in conducting analysis of employment-related data and prepares required reports; compiles raw data into usable reports to assist with reporting needs of the Human Resources team.Exercise professionalism and confidentiality always building trust and strong partnerships with clients.Perform all other duties and projects that may be assigned.SupervisionContractors and/or student internsMinimum Requirements & QualificationsBachelors degree in human resources business administration or a related fieldFour (4) years of Human Resources experienceOne (1) year of compliance experienceExperience in a fast-paced team environment with strong attention to detailDemonstrated knowledge of Human Resources practices employment laws and compliance experienceStrong awareness of state and federal employment regulationsResourceful analytical and problem-solving aptitudeExcellent communication skills interpersonal skills ethics and cultural awarenessDemonstrated experience responding to clients with a customer service attitude.Ability to maintain professionalism and confidentiality.Proficiency with Microsoft Office (PowerPoint Excel Outlook) and comfortable learning new technical systems as needed.Substitutions IncludeA High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelors degree requirement.An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelors degree requirement.A masters degree in a related subject substitute for two (2) years of general experience.A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experiencePreferred Experience and SkillsAdditional HR training or experiencePHR or SPHR certificationFamiliarity with HRIS systems Tableau ServerExperience working in a union environment.Job Conditions:Ability to effectively read comprehend communicate and respond to instructions orders signs notices inquiries English.Be at least eighteen (18) years of age except if participating in an approved high school internship / co-op program.Ability to commute to assigned work locations in the Boston MA metro area as required by the role.Ability to provide internal and external customers with courteous and professional experiences.Ability to work effectively independently and as part of a diverseworkforce team (or supervise if required).Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.Ability to adhere to rules regulations collective bargaining agreements (if applicable) and policies of the MBTA including the EEO anti-discrimination anti-harassment and anti-retaliation policies.Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate) including overall employment job performance discipline and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).Ability to pass a Criminal Offender Record Information (CORI) check comprehensive background screening and / or medical Clinic screening potentially including physical examination and drug and alcohol screenings.Ability to work all shifts and / or locations assigned directed or necessary for this position including (for some transit / operations roles) up to twenty-four (24) hours per day seven (7) days per week as necessary to accommodate severe weather conditions emergencies or any other circumstances that may potentially impact service or the safety of service.Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally interns / co-ops must have valid work authorization and U.S. Social Security Numberprior to starting pre-employment screenings / pre-boarding working in their positions and throughout the duration of their program.Disclaimers and Definitions:General Disclaimer: The statements contained in this job description are intended to describe a summary general nature and complexity of typical job functions and do not represent an exhaustive list of all duties tasks and responsibilities required of staff assigned to this position.Application Completion: It is each applicants responsibility to ensure application details are entered completely and correctly including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.Application Deadlines:Applicants should apply as soon as possible as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.Work Environment:The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.Work Eligibility:All employees must be legally authorized to work in the United States and on an unrestricted MBTA does not have an employer work sponsorship program. However if you have unrestricted work authorization or are sponsored by a separate entity you are welcome to all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.Interviews:Candidates should ensure they arrive on time are prepared can remain for the duration and if remote are in a quiet place without distraction for the interview. Candidates who do not attend their interview without advance authorization including an email confirmation of a rescheduled time/date from Human Resources will be considered a no-show and disqualified from consideration for the position. Related to rescheduling on a one-time basis and due to something emergent you may be allowed to reschedule the addition Human Resources may require documentation supporting the request. However should you need to reschedule you will need to contact your Recruiter directly by email.Safety Sensitive Positions:Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.On-call or 24/7 Positions:Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.Essential / Emergency Staff:During declared states of emergency employees working in this classification are required to report to work for their assigned work hours or as directed by management.ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process please contact the MBTAs ADA Unit at or .Diversity Equity and Inclusion:The MBTA is an Equal Employment Opportunity Employer. For terms descriptions and definitions related to diversity equity inclusion veteran status and immediate family members that you may find on the application form please visit / Co-Op Benefits: Employees taking part in an internship orco-opat the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass based on the city from which the intern / co-opcommutes to workat no cost. However no additional benefits are currently offered for interns orco-ops.Required Experience:IC Key Skills Invoicing,Facilities Management,HVAC,AIX,Air Pressure Handling,AX Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 74196 - 112590