Human Resources Specialist (Philadelphia) at Robert Half

A growing organization is seeking a proactive, detail-driven HR Specialist to support day-to-day HR operations, compliance, and employee onboarding. The ideal candidate brings 2+ years of experience in HR or a strong administrative background, Bilingual in English & Spanish (required).excellent communication skills, and a passion for supporting employees throughout their lifecycle. This role is critical in maintaining regulatory standards, ensuring complete documentation, and enhancing the overall employee experience.Key ResponsibilitiesOnboarding & ComplianceManage full-cycle onboarding for all new hires.Coordinate mandatory clearances including background checks, Social Security verification, and required screenings.Schedule and track medical requirements such as PPD testing and physicals.Follow up on pending documents to ensure complete and compliant employee files.Maintain all records in accordance with federal, state, and internal standards.Review company policies, benefits, and procedures with new employees.Keep updated logs for IDs, medical screenings, vehicle insurance, and background checks.Training CoordinationTrack and monitor all required annual trainings.Send reminders and ensure timely employee completion.Administrative & Compliance SupportStay up to date on state and federal regulations to ensure organizational compliance.Provide administrative support to leadership as needed.Assist with 401(k) record verification and provide employee education prior to enrollment.Support benefit education regarding health insurance, PTO, and retirement plans.Prepare onboarding packets and ensure materials are readily available.Participate in occasional field marketing or outreach events when needed.QualificationsBilingual in English & Spanish (required).Minimum 2+ years of experience in HR or a strong administrative background.Familiarity with HR documents such as I-9, W-4, 401(k), and medical documentation.Proficiency in Microsoft Office (Word, Outlook, Excel).Excellent communication, writing, and follow-through skills.Strong problem-solving abilities and the ability to work independently.Highly organized, detail-oriented, and compliance-focused.Ideal CandidateYou are a self-starter who takes initiative, manages sensitive information with professionalism, and communicates clearly. You thrive in a fast-paced environment, value accuracy, and contribute positively to a warm, collaborative team culture.