Innovation Administrative Assistant at Harris County

Position DescriptionWorking At Harris County Precinct 4:Youll be part of a team that brings heart hustle and higher standards to serving over 1.2 million residents. Our office is committed to advancing opportunity and justice for the 1.2 million residents in Harris County Precinct 4. The Innovation Team youll join is dynamic mission-driven and focused on improving lives through responsive government and strategic collaboration.What you will do at Harris County Precinct 4:The Innovation Administrator provides essential administrative and operational support to Harris County Precinct 4 in coordination with key partners and stakeholders. This role is ideal for someone highly organized responsive and detail-orientedparticularly in scheduling and data entry. Youll play a critical behind-the-scenes role in keeping leadership and operations running smoothly with a focus on calendar management meeting coordination internal tracking and reporting and documentation.Key Responsibilities:Administrative & Scheduling SupportManage calendars for department leadership scheduling internal meetings and external partner engagementsCoordinate meeting logistics prepare agendas and materials take notes and track follow-up tasksHandle internal correspondence and draft communications memos or presentations as neededMaintain organized digital and physical filing systems for contracts documents and internal recordsEnsure timely submission of required documentation to internal and external systemsData Entry & Information ManagementUpdate shared databases with a high degree of accuracy and confidentialitySupport reporting functions by compiling relevant data and preparing periodic reports for leadership with support from grant and program teamsEnter and update data across key systems including grant tracking and project reportsInternal Operations & DocumentationAssist with routine financial processing including logging reimbursements invoices and tracking budget itemsSupport cross-entity coordination between Precinct 4 and key partners and stakeholders ensuring alignment on shared initiativesHelp maintain compliance records for grants and administrative proceduresSupport stewardship activities including thank-you letters recognition efforts and event invitationsOther Support DutiesProvide general office support including printing scanning proofreading and organizing shared resourcesOccasionally assist with logistics for internal meetings donor briefings or staff trainingsServe as a liaison between Harris County divisions to ensure timely communication and workflowSupport with planning preparation and day-of logistics for major events (such as groundbreakings/ribbon cuttings board meetings and annual luncheon) and programmingAssist in preparation of key materials for external partnersOther duties as assignedHarris County is an Equal Opportunity Employer you need special services or accommodations please call or email . This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.RequirementsEducation:High School DiplomaExperience:2 years of experience in administrative or executive assistant roles or relevant operational coordinationKnowledge Skills and Abilities:Strong proficiency with administrative tools (Microsoft Office Suite Google Workspace scheduling software)Detail-oriented and organized with strong written and verbal communication skillsAbility to handle confidential information with professionalismNOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.PreferencesFamiliarity with government and nonprofit work environmentsExperience in database management or grant compliance trackingKnowledge of tools like and SalesforceGeneral InformationPosition Type and Hours of Work:Full-TimeWork Environment:This position requires regular collaboration with government and nonprofit teams and occasional evening or weekend hours for events.The role is primarily office-based with some flexibility for remote work.Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1