IT Contract & Budget Specialist at InsideHigherEd

Job TitleIT Contract & Budget Specialist  Department IT Business Services  Worker TypeRegular  Pay TypeSalary  Position Salary Minimum$64,000  Position Salary Maximum$74,000 Salary will be commensurate with the level of the position, education, and experience.   Scheduled Weekly Hours40  Benefit EligibleYes  Screening Date2025-11-03  Job Description SummaryUnder general direction, assist with organizational/divisional contract license procurement/distribution and software risk reviews. Communicate and train users on best practices on software topics for procurement, contracting and asset management. Assist with the coordination and management of IT Budget and financial processes.This position is approved for remote work on a hybrid basis. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.  Job DescriptionJob Duties: Assist with the execution of software agreements, license quotes and  purchases. Including review of contracts and SLAs in conjunction with University procurement policies and state guidelinesAssist with the monitoring of software and license allocations against contracted levels and proactively address gapsAssist with the management of the Software and Cloud Services Risk Review process for Conditional Use Applications.Maintain database of products and assist with the documentation of actual costs vs. forecasting annual costs to support accurate financial analysis.Assist with for the adherence to accessibility requirements set forth in Miami's Accessible Technology Policy.Lead the design, implementation and regular updates of a university-wide Software Asset Management awareness program to educate university to SAM principles, including software compliance activities including licensing audits as needed for contact adherence.Assist with the maintenance and coordination of IT resources and expenses, E&G, Designated and Gift Funds, for accuracy and completeness.Perform functions in support of the annual and multi-year budget processes and planning including routine and ad-hoc reports Monitor and coordinate various activities including but not limited to preparing funding transfers, departmental chargebacks, capital asset inventory and prepaid expenses.Actively promote a customer-oriented approach throughout IT Services.Participate in professional development activities and cross-functional projectsPerform other duties as required or assigned Minimum Qualifications:Associates degree in business, accounting or related field, earned by date of hire AND 1+ year experience with monitoring, tracking and interpreting financial data.OR 3+ years’ experience with monitoring, tracking and interpreting financial data. Preferred Qualifications:Bachelor’s degree in business, accounting or related field, earned by date of hire.3+ years’ experience with IT contract administration, purchasing and procurement in a higher education environment.3+ years’ experience with financial responsibilities, budgeting and planning. Required Knowledge, Skills, and Abilities:Strong computer skills using programs such as Excel, Word, Access and PowerPoint.Strong analytical and financial planning skillsGeneral knowledge of accounting practicesStrong verbal and written communication skillsStrong organizational skillsDemonstrated ability to create and contribute to an inclusive work environment Preferred Knowledge, Skills, and Abilities:Software and/or vendor management certifications such as:Certified Software Manager certificationAdvanced Software Manager certificationCertified Technology Procurement ExpertCertifiedRegulatory Vendor Manager Program (CRVMP)  This position is available to persons who are currently authorized to work in the United States on a full-time and indefinite basis. (Persons authorized to work on such a basis include US citizens, lawful permanent residents (“green card” holders), asylees, refugees, and temporary residents under IRCA.  Additional Position Information (if applicable)  Required Application DocumentsResumeCover Letter  Special Instructions (if applicable)N/A  Additional InformationA criminal background check is required. All campuses are smoke- and tobacco-free campuses. This organization participates in E-Verify. Remote WorkFor positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.Reasonable AccommodationsRequests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here. Miami University Values StatementMiami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.Equal Opportunity/Affirmative Action StatementMiami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. Clery ActAs part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.Labor Law Posters for ApplicantsPlease visit our Labor Law Posters webpage to access all relevant and applicable labor law information.