Training Program Assistant at InsideHigherEd

Logo:Posting Number:RTF00260PO25USC Market Title:Program AssistantLink to USC Market Title:https://uscjobs.sc.edu/titles/156352Business Title (Internal Title):Training Program AssistantCampus:ColumbiaWork County:RichlandCollege/Division:School of LawDepartment:LAW Children's Law CenterAdvertised Salary Range:$37,735 - Commensurate with experienceLocation of Vacancy:Columbia, South CarolinaPart/Full Time:Full TimeHours per Week:37.5Work Schedule:Standard working schedule: 8:30am – 5:00pmMust be willing to work a flexible schedule to meet the needs of the department.Type of Staff Position:Staff Research Grant (SRGP)Basis :12 monthsJob Search Category:Other ProfessionalAbout University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.South Carolina Retirement:YesState Insurance Programs:YesAnnual Leave:YesSick Leave:YesAdvertised Job Summary:The Children’s Law Center is in search of an Administrative Assistant to join the Mandated Reporter Team to support the preparation and implementation of training related to recognizing and reporting child maltreatment and other child welfare related topics. Under the general supervision of the Senior Child Welfare Trainer, the Administrative Assistant will engage in tasks varying from management of registration systems, virtual meeting platforms, scheduling, completing reports, and other tasks as needed. This position provides the opportunity to be a part of a collaborative and supportive work environment focused on improving the safety and well-being of children.Job Related Minimum Required Education and Experience:Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.Preferred Qualifications:Prefer experience in coordination of training programs, event planning, or customer service. Experience in a legal or social services setting would be a plus, as would experience with learning management systems and/or other forms of online trainingKnowledge/Skills/Abilities:This position requires proficiency with Microsoft Office (particularly Excel) in addition to adaptability and familiarity with web-based applications.Must be highly organized and attentive to detail. Must be able to communicate effectively and courteously with staff, trainees, and vendors; these excellent communication skills must be reproducible over email, in-person, on virtual communication applications (particularly Microsoft Teams), and on the phone. Must be able to perform basic mathematical computations. Must demonstrate the ability to work well with others in an office environment.Job Duty:Provides administrative support to arrange training sessions, including responding to external requests for mandated reporter trainings, entering training information into CLC’s training registration system, reservation of facility, preparation and dissemination of training announcements, processing registrations, formatting and reproduction of written materials, making travel arrangements for staff or speakers as needed, and all related details to ensure that the training runs smoothly.Essential Function:YesPercentage of Time:30Job Duty:Completes administrative tasks following training sessions for the mandated reporter trainings, CIP trainings, simulation trainings and following meetings of the Joint Citizens and Legislative Committee on Children and the Citizen Review Panels. This includes timely processing of payments and travel vouchers, compilation of evaluations, maintenance of training files, updating the CLC’s training registration system, and assistance with preparation of reports.Essential Function:YesPercentage of Time:25Job Duty:For online and virtual training, creates on-line platform link, provides technical support to both trainers and trainees before and throughout the training. Technical support includes, but is not limited to: ensuring guest trainers know how to use the virtual platform in advance of training; helping participants resolve issues with the virtual platform, microphone, and camera; monitoring the chat box for the training; and alerting the trainer to technical issues as needed.Essential Function:YesPercentage of Time:15Job Duty:Provides on-site support for selected training programs in Columbia and throughout the state as needed. Registers participants, assists with room set-up and equipment, and ensures mock apartment is staged appropriately for simulation training.Essential Function:YesPercentage of Time:25Job Duty:Performs other duties to support the work of the Children’s Law Center as assigned, including attending administrative team meetings and providing cross coverage for other administrative personnel during times of increased demand and/or absence.Essential Function:YesPercentage of Time:5Hazardous weather category:Non-EssentialEmployees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.:NoNumber of Vacancies:1Desired Start Date:01/01/2026Position End Date :06/30/2026Job Open Date:11/21/2025Job Close Date:01/05/2026Open Until Filled:NoSpecial Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by January 5, 2026. Quicklink for Posting:https://uscjobs.sc.edu/postings/198169EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.