IT Software Asset Manager at VDart Inc

Job role: IT Software Asset Manager Duration: 6 months Contract to Hire Location: On-site 3 days a week in San Jose CA - 95134 Looking for someone with experience specifically managing AWS. About & Day-to-Day: will be a hands-on resource responsible for People Systems Strategy solution and responsible for Core HCM Adv Comp. Have experience working in a SOX Compliant environment. Software Lifecycle Management Maintain a centralized inventory of all software assets licenses and SaaS subscriptions. Oversee procurement deployment renewal and retirement processes to ensure accurate entitlement and usage tracking. Partner with Finance and Procurement to align software spending with budget forecasts and business priorities. Governance Risk & Compliance Ensure adherence to software license agreements vendor terms and regulatory requirements. Lead internal audits and coordinate with external auditors during software license reviews. Identify and mitigate compliance risks ensuring the company avoids fines or unbudgeted true-ups. Cost Optimization & Vendor Management Analyze software utilization data to identify underused or redundant licenses and drive cost-saving initiatives. Develop and implement strategies for license pooling reallocation and optimization. Negotiate contracts and renewals to secure optimal pricing and service terms. Support vendor relationship management and maintain renewal calendars and documentation. Operational Excellence Develop and enforce ITAM/SAM standards and processes based on industry frameworks (ITIL ISO/IEC 19770). Establish and enforce processes for software request approval acquisition and deployment. Promote SAM best practices across the organization through training and awareness initiatives. Tools and Reporting Manage and optimize SAM/ITSM tools (e.g. ServiceNow Flexera Snow or Ivanti). Generate regular reports and dashboards to track compliance usage spend and performance metrics. Provide executive summaries and actionable insights to IT and finance leadership. Support compliance reporting regulatory filings and ad-hoc data requests. Hard Skills/Tools: Software Asset Management (SAM) IT Asset Management (ITAM) or SaaS vendor/subscription management. Hands-on experience managing enterprise applications (e.g. SAP Workday Atlassian Google Workspace Slack ADP MathWorks etc.). ITAM/SAM tools (ServiceNow Flexera Snow or similar). Preferred ITIL CSAM or CHAMP certification. Experience supporting compliance in regulated environments (e.g. SOX GDPR HIPAA). What Youll Do Software Lifecycle Management Maintain a centralized inventory of all software assets licenses and SaaS subscriptions. Oversee procurement deployment renewal and retirement processes to ensure accurate entitlement and usage tracking. Partner with Finance and Procurement to align software spending with budget forecasts and business priorities. Governance Risk & Compliance Ensure adherence to software license agreements vendor terms and regulatory requirements. Lead internal audits and coordinate with external auditors during software license reviews. Identify and mitigate compliance risks ensuring the company avoids fines or unbudgeted true-ups. Cost Optimization & Vendor Management Analyze software utilization data to identify underused or redundant licenses and drive cost-saving initiatives. Develop and implement strategies for license pooling reallocation and optimization. Negotiate contracts and renewals to secure optimal pricing and service terms. Support vendor relationship management and maintain renewal calendars and documentation. Operational Excellence Develop and enforce ITAM/SAM standards and processes based on industry frameworks (ITIL ISO/IEC 19770). Establish and enforce processes for software request approval acquisition and deployment. Promote SAM best practices across the organization through training and awareness initiatives. Tools and Reporting Manage and optimize SAM/ITSM tools (e.g. ServiceNow Flexera Snow or Ivanti). Generate regular reports and dashboards to track compliance usage spend and performance metrics. Provide executive summaries and actionable insights to IT and finance leadership. What you need: Education & Experience Bachelors degree in Information Technology Business Administration or related field. 5 7 years of experience in Software Asset Management (SAM) IT Asset Management (ITAM) or SaaS vendor/subscription management. Hands-on experience managing enterprise applications (e.g. SAP Workday Atlassian Google Workspace Slack ADP MathWorks etc.). Skills Strong understanding of software licensing models (SaaS subscription perpetual concurrent enterprise agreements). Proficiency with ITAM/SAM tools (ServiceNow Flexera Snow or similar). Advanced Excel/financial analysis skills and familiarity with software usage analytics. Excellent negotiation and vendor-management capabilities. Strong analytical communication and stakeholder-management skills. Detail-oriented organized and able to manage multiple priorities in a fast-moving environment. Preferred ITIL CSAM or CHAMP certification. Experience supporting compliance in regulated environments (e.g. SOX GDPR HIPAA). Key Skills Asset Management,Digitization,Maintenance Management,ServiceNow,Microsoft Excel,Metadata,Financial Analysis,LIHTC,Property Management,Remedy,Contracts,Taxonomy Employment Type : Full Time Experience: years Vacancy: 1