Job Opportunities Executive Assistant at Givaudan

Join us and celebrate the beauty of human experience. Create for happier healthier lives with love for nature. Together with our customers we deliver food innovations craft inspired fragrances and develop beauty and wellbeing solutions. Theres much to learn and many to learn from with more than 16000 employees around the world to explore ideas and ambitions with.In the USA we develop market and produce a wide array of solutions from our 25 most innovative sites based across the country. Stretch your skills create and get inspiration from passionate colleagues. Every day your energy your thirst for knowledge and your creativity will shape our future making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.Job PurposePerform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties according to companys policies and local requirements.Core ResponsibilitiesOffice AdministrationPerform office duties: type up documents perform filing update computer records use office equipment like printers photocopiers and fax machinesMaintain office supplies inventory by checking stock to determine inventory level anticipating needed supplies and ordering new suppliesEnsure office equipment is functioning by completing preventive maintenance requirements and managing repairsPersonal AssistanceSchedule meetings and ensure venues and equipment for meetings.Take notes during meetings and prepare meeting minutes Make travel arrangements for staffCommunicationRespond to routine inquiries from internal or external sources for example on the organizations location hours of operation phone numbers or email addressReceive phone calls and re-direct callers to the desired recipientsTake and distribute accurate messagesReportingFile and retrieve documents and reference materials conduct research collect and analyze data to prepare reports and documentsRevise and suggest improvements to processes and record-keeping systemsPeople ManagementMay coach junior administrative staffAcademic BackgroundHigh School diplomaPost-secondary education in business computers or office management is an assetProfessional experienceAt Least 2 years of experience in administrative support roleAt Givaudan you contribute to delightful taste and scent experiences that touch peoples lives.You work within an inspiring teamwork culture where you can thrive collaborate and learn from other talented and passionate people across disciplines regions and divisions.Every essence of you enriches our world.Diversity of perspectives fuels innovation and fosters deeper connections with our employees customers and partners. At Givaudan we are dedicated to cultivating an inclusive environment where every individuals voice is valued and has the power to shape our world. Join us in making a difference together.Required Experience:IC Key Skills Campaigns,Data Entry,Christmas Temporary,Advocacy,Control Engineering Employment Type : Full-Time Experience: years Vacancy: 1