K-8 Office Coordinator at KIPP

Office Coordinator - KIPP Academy Boston Charter SchoolKIPP Academy Boston Charter School is looking for an Office Coordinator (OC) who will be responsible for assisting the operations team in the day-to-day operations of the school. The OC will have a significant role in ensuring efficient office operations while providing exemplary customer addition to maintaining the schools administrative systems and routines the OC functions as a contact person for the schools community including students teachers families trustees donors and visitors. They will help maintain the school culture centered on our regions core values and help amplify our childrens potential by creating a school experience that affirms values and challenges students each day. We seek to create a professional and authentic environment of joy excellence care and community where educators can make long-term transformative outcomes for students.This role requires consistent and reliable demonstration of the following essential job functions and key responsibilities:KEY RESPONSIBILITIESDaily OperationsHandle the schools main office duties (incoming calls faxes copy machines files mail and deliveries etc.)Assist with the coordination of parent requests for student early dismissal and transportation changes to ensure that the proper dismissal process is followed.Welcome and direct visitors as needed and assure the proper check-in process is followedDeliver and respond to parent messages within 24 hours and check voicemails daily.Maintain accurate attendance records and input tardies/excused absences daily.Student Information ManagementMaintain the completeness and accuracy of all student recordsMaintain and update student data and information via the Student Information SystemSupport the operations team with any additional student reporting or paperworkServe as the Student Information System coordinator and point person for support.Process student enrollment and registration; communicate with the Director of School Operations regarding student withdrawalsExpedite all inbound and outbound record transfers and requestsParent and Stakeholder CommunicationMaintain communication systems with families acting as parent/community liaison (phone email in-person)Assist staff in the preparation of any parent newsletters and noticesMaintain all school postings and newsletters on siteDeliver mass phone email and/or text messages to families as neededSupport with language translations as neededAssistance with Recruitment & EnrollmentSupport the Office Manager with incoming applications and enrollment paperworkAssist with student recruitment effortsAssist in lottery preparation as neededAssist with New Student/Parent Orientation (scheduling enrollment packets leading small groups)Manage files for all new incoming studentsOffice MaintenanceEnsure office materials are organized stored neatly and remain accessible to students/staff/parents as neededEnsure that the overall office is clean and creates a warm and welcoming environmentStudent HealthAssist the school nurse in ensuring 100% of students return all applicable health paperworkAssist the school nurse in family follow-up as neededGeneral Requirements and ResponsibilitiesEmbody KIPP MAs Code of Conduct by acting with integrity leading with humanity centering self-awareness and critical consciousness taking personal responsibility and engaging productivelyParticipate and engage in regional professional development and community events as requiredDemonstrated ability to collect and interpret data evaluate reason define problems establish facts draw valid conclusions and make reasonable judgments and decisions in a timely manner in accordance with the needs of the schoolSelf-awareness flexibility and emotional intelligence to navigate a setting with students families and visitors who may express diverse needsThe consistent use of interpersonal and self-management skills to effectively support behavioral and emotional needs of students and guests to ensure a safe and inclusive environment as well as build relationships and manage conflict with students staff and caregiversEffective communication skills to perform assigned duties and to meaningfully exchange information with students staff families and others in person through written communication in front of groups and on virtual platformsPhysical mobility to move self in various positions in order to execute duties effectively which may include kneeling walking pushing/pulling squatting twisting turning bending stooping and reaching overheadPhysical strength sufficient to periodically lift and/or carry 20 pounds of materials or supplies and to physically restrain a student to keep from harming themself and/or others in an emergency situationManual dexterity sufficient to perform repetitive hand/wrist/arm motions and to operate a computer and office equipmentKIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in their roles. Our leaders maintain consistent school-wide systems and procedures - academic behavioral cultural logistical - designed to permit staff to do their best work. In addition to the responsibilities listed above there will occasionally be other duties as assigned that staff will engage in to help promote a positive and safe learning environment and culture.Qualifications : QUALIFICATIONSDeep alignment with KIPP MAs mission and values including the unwavering belief in the high potential of all studentsCommitment to working and engaging as part of a team2 years of customer service experience preferably in a school settingBilingual (Spanish/English) requiredAssociates degree strongly preferredProven track record of exemplary customer serviceExcellent organizational skillsExcellent verbal and written skillsExcellent computer skills including Microsoft Office (PowerPoint Excel Outlook) and Google SuiteExperience working with Student Information Systems strongly preferredA passion for working in a school setting and a passion for the mission of KIPP MADedication to helping children grow and learnPass Criminal Background ChecksKIPP MA is an Equal Opportunity Employer. We believe in building a vibrant and welcoming school community that advances our mission of ensuring that all KIPP students graduate with the skills and confidence to lead fulfilling lives. This includes a commitment to attracting and developing individuals who understand the experiences of the students and communities we serve. We hire without consideration to race religion creed color national origin age gender sexual orientation marital status veteran status or disability.Additional Information : What We OfferThe minimum base salary range for this non-exempt position is $50000 to $65000 (per 1.0 FTE/40 hours per week) with a $1000 signing bonusand an annual $2000 retention bonus in subsequent years as well as other bonuses when eligible. This role follows our Extended School Year calendar. For more about what we offer how to apply and more about KIPP MA please visit this link HERE.Remote Work : NoEmployment Type : Full-time Key Skills Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Experience: years Vacancy: 1