Lease Administrator Enterprise Client Services at JLL

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward. Position OverviewJLL is seeking an experienced Lease Administrator to join our dedicated team managing leases for one of our largest enterprise clients. This role is crucial in maintaining and optimizing the lease management system ensuring accurate data handling and facilitating smooth vendor relationships. The ideal candidate will be adept at managing complex lease information responding to inquiries and tracking critical deadlines while delivering exceptional client service that supports our commitment to operational excellence.This is a remote position (Seattle and/or West Coast preferred but not required). Key ResponsibilitiesLease Data Management and AdministrationAbstract analyze and input critical lease data into sophisticated lease management systems with exceptional accuracyMaintain comprehensive lease databases ensuring data integrity and accessibility across multiple platformsMonitor lease portfolios for compliance with terms conditions and regulatory requirementsCreate and maintain detailed documentation for all lease administration processes and proceduresFinancial Management and ComplianceConduct thorough monthly reviews audits and processing of lease payment obligationsOversee purchase order processing and payment requests ensuring appropriate approvals and documentationReconcile rent payments and investigate discrepancies with systematic precisionSupport budget planning and forecasting activities related to leasing portfoliosEnsure compliance with lease accounting standards and financial reporting requirementsVendor and Stakeholder RelationsLead comprehensive onboarding processes for landlords and vendors including documentation management and ticketing system entryServe as primary point of contact for internal and external stakeholders regarding lease-related mattersAddress and resolve complex inquiries related to rent payments vendor onboarding and lease obligationsBuild strong professional relationships that support long-term business objectivesFacilitate communication between legal transaction managers and vendorsTechnology Implementation and Process OptimizationAssist in implementing new lease administration software and system upgradesParticipate in system testing user acceptance testing and training developmentIdentify opportunities for process improvement and automation to create efficienciesSupport data migration activities and system integration projectsContribute to the development of best practices and standard operating proceduresCritical Date Management and ReportingMonitor and act on critical dates for lease renewals terminations and option exercisesMaintain comprehensive tracking systems for leasing milestones and deadlinesGenerate regular reports on lease portfolio performance expiration schedules and financial metricsProvide analytical support for lease renewal negotiations and strategic planning initiativesPerform administrative tasks and contribute to special projects as assignedRequired QualificationsExperience and EducationMinimum 3-5 years of progressive experience in lease administration accounting vendor management or contract administrationProven track record of success in managing complex lease portfolios in fast-paced environmentsTechnical SkillsAdvanced proficiency in Microsoft Office Suite (Excel Word PowerPoint Outlook)Experience with lease management systems and databasesWorking knowledge of Smartsheet or similar project management platformsStrong data analysis and reporting capabilitiesExperience with lease administration softwareCore CompetenciesStrong understanding of lease accounting principles and commercial real estate terminologyExceptional attention to detail with demonstrated accuracy in high-volume leasing data environmentsExcellent written and verbal communication skills with ability to interact professionally with diverse stakeholdersSuperior organizational and time management skills with proven ability to multitaskAnalytical problem-solving skills with ability to work independentlyCustomer service orientation with professional demeanor and client-focused approachPreferred QualificationsExperience in commercial real estate or professional services environmentKnowledge of GAAP lease accounting standards (ASC 842) and compliance requirementsPrevious experience with enterprise-level client account managementFamiliarity with real estate law and lease negotiation principlesProfessional certifications in real estate or lease administration (RPA CPM or similar)Experience with property management software and financial reporting systemsBachelors degree in business administration finance or related field preferredFamiliarity with Tango software and Zendesk preferredEstimated compensation for this position:90000..00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.Location:Remote Seattle WAIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysEarly access to earned wages through Daily PayJLL Privacy NoticeJones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.California Residents onlyIf you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.Required Experience:Unclear Seniority Key Skills Fashion Retail,CSS,HTML,Banking & Finance,Health And Safety Management Employment Type : Full-Time Experience: years Vacancy: 1