Legal Administrative Assistant at Monroe Moxness Berg PA

Position Summary

Monroe Moxness Berg, a mid-sized boutique law firm, is seeking a highly skilled and detail-oriented Legal Assistant to provide comprehensive legal and administrative support to four attorneys, including partner-level litigators. The ideal candidate will have a minimum of four (4) years of experience in litigation legal support, including proficiency with state and federal e-filing, heavy calendaring, dictation, and executive-level administrative assistance. This role requires exceptional organizational abilities, strong communication skills, and the capacity to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Prepare, revise, and finalize litigation documents, including pleadings, motions, discovery, correspondence, and trial materials.

Perform state and federal court e-filings in compliance with applicable rules and deadlines.

Manage complex and heavy calendaring for multiple attorneys, including hearings, deadlines, meetings, and internal reminders.

Provide executive assistant-level support to partner-level attorneys, including dictation, scheduling, travel arrangements, expense coordination and CLE reporting.

Maintain and organize electronic and physical case files, exhibits, and document management systems.

Assist with deposition, trial, or hearing preparation, including assembling binders, coordinating witness materials, managing logistics and electronic presentation of exhibits.

Communicate professionally with clients, vendors, court personnel, opposing counsel, and internal staff.

Monitor case deadlines and proactively ensure attorneys are prepared for upcoming obligations.

Handle administrative tasks such as time entry, billing support, mail processing, and document scanning.

Maintain confidentiality and uphold the firm's standards of professionalism and client service.

Qualifications and Requirements

Minimum of four (4) years of litigation legal assistant experience in a law firm environment.

Corporate legal assistance experience and executive assistance is preferred.

Demonstrated proficiency with state and federal e-filing systems and court rules.

Proven experience supporting partner-level attorneys with both legal and executive-style administrative tasks.

Strong command of Microsoft Office Suite (Word, Outlook, Excel) and familiarity with legal practice management software.

Excellent written and verbal communication skills, including proofreading and document formatting.

Ability to manage competing priorities, meet tight deadlines, and maintain accuracy under pressure.

Strong organizational skills, attention to detail, and a proactive approach to workflow management.

Professional demeanor, discretion, and a commitment to high-quality work.

Work Environment

This position operates in a professional office setting and requires regular interaction with attorneys, staff, clients, and external parties. The role may occasionally require extended hours to meet deadlines or support trial preparation.

Compensation and Benefits

Monroe Moxness Berg provides a competitive benefits package including medical, dental, vision, life and disability insurance plans, as well as free onsite parking, fitness center, meals, and much more!

Compensation details: 32-36 Hourly Wage

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