Legal Secretary Litigation at Chelsea Search Group

Legal Secretary - LitigationThe Legal Secretary provides high-level administrative and secretarial support to attorneys ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting revising and finalizing complex legal documents; preparing and executing e-filings in state and federal courtsand with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings trials arbitrations and mediations.The role demands exceptional attention to detail advanced organizational skills and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures court rules e-filing requirements and legal terminology along with professionalism discretion and initiative to anticipate the needs of attorneys and clients.Essential Duties and ResponsibilitiesPrepare revise and format legal documents correspondence memoranda and emails from written drafts and transcriptionHandle e-filings and support all stages of the litigation process from initiation through trialAssemble documents and exhibits for court filings recordings hearings arbitrations mediations depositions and other proceedingsProofread documents to ensure accuracy correct grammar and compliance with Firm formatting standardsCreate and update Tables of Contents (TOC) and Tables of Authorities (TOA)Schedule and coordinate appointments meetings and deadlines for attorneysMaintain and monitor attorney calendars ensuring all critical dates are recorded on the master calendarPrepare and process new client/matter intakes per Firm proceduresUtilize computers transcription equipment and legal software to efficiently produce and manage documentsArrange travel for attorneys including hotel airfare and ground transportationSort read print and distribute incoming mail and emails to appropriate recipientsAssist with the creation and assembly of marketing materials such as pitch folders attorney biographies and PowerPoint presentationsProvide backup and overflow coverage to other attorneys and staff as neededMaintain confidentiality of all the Firm client and personnel informationAdditional duties may be assigned as required to meet business needsQualifications and RequirementsHigh School Diploma or equivalentMinimum of five years of litigation secretary experienceStrong writing editing and proofreading skillsProficiency in Microsoft Office Suite (Word Excel PowerPoint); familiarity with document management systems such as iManage preferredStrong organizational skills with the ability to prioritize workload for multiple attorneysExcellent verbal written and telephone communication skills to interact professionally with clients attorneys vendors and staffAbility to operate standard office equipment including computers transcription devices fax machines and photocopiers with advanced functionsConsistently reliable in attendance and punctualityPhysical RequirementsProlonged periods of sitting with frequent standing and walking throughout the dayFrequent use of a computer for reading writing and document preparationClear verbal communication in both in-person and telephone interactionsOccasional bending climbing and kneeling as neededFine motor coordination for tasks such as writing typing using a computer mouse and operating office equipmentAvailability to work more than 40 hours per week including overtime when necessaryCapable of lifting up to 10 poundsTo Apply: Please email your resume to: Craig FleckVice PresidentChelsea Search Group1777 Laurelwood WayOceanside CA 92056 Key Skills Diploma,ICT,Fire,Flash,ACCA,AV Employment Type : Full Time Experience: years Vacancy: 1 Monthly Salary Salary: 82 - 94