Market Administrative Assistant (Hybrid, Boston MA location) at CareSource

Job Summary:The Market Administrative Assistant III is responsible for assisting with special projects, conduct research, compile data and maintain records. They will manage the Market President's calendar and provide administrative support. Work 3 days per week in the Downtown Crossing (MA) office and 2 days per week remote.Essential Functions:Compose and prepare advanced business presentation documents and spreadsheetsCompose correspondence related to administrative matters and general office policies for executive approvalGather and prepare reports for consideration and approval by executiveAnswer telephone calls, provide information, direct calls or take messages concerning matters related to the MarketAnticipate and schedule/maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas, lunches, equipment; this could also include conferences, off sites, team building, and market related events.Serve as gatekeeper for Market Office, as well as, Market President and direct reportsCoordinate and secure travel arrangements for the executive and prepare itinerary, including but not limited to hotel, car, conference registration, etc.Prepare and complete expense reportsAttend meetings, record minutes and prepare for distributionMaintain high-level knowledge of Market activitiesPrepare responses to correspondence containing routine inquiriesContact person for maintenance, mailing/shipping, office equipmentMay be required to assign temporary/visitor badges for employees/guestsPerform any other job duties as requestedEducation and Experience:High school diploma is requiredAssociates degree in business or related field or equivalent years of work experience is preferredThree to five (3 to 5) years of administrative is requiredCompetencies, Knowledge and Skills:Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe ProfessionalExcellent written and verbal communication skillsAbility to work independently and within a team environmentEffective listening and critical thinking skillsEffective problem solving skills with attention to detailStrong knowledge of general office practiceAbility to balance multiple priorities and to work under tight deadlines while providing consistent and professional serviceAbility to perform administrative and clerical duties with speed and accuracy without immediate and constant supervisionAccurate and efficient typing skillsExcellent interpersonal skills and high level of professionalismMaintain complete confidentiality, possess a professional demeanor, and exercise discretion at all timesLicensure and Certification:NoneWorking Conditions:General office environment; may be required to sit or stand for extended periods of timeFlexibility to work overtime as needed, often with little noticeCompensation Range:$46,500.00 - $74,500.00 CareSource takes into consideration a combination of a candidate's education, training, and experience as well as the position's scope and complexity, the discretion and latitude required for the role, and other external and internal data when establishing a salary level. In addition to base compensation, you may qualify for a bonus tied to company and individual performance. We are highly invested in every employee's total well-being and offer a substantial and comprehensive total rewards package.Compensation Type:HourlyCompetencies:- Fostering a Collaborative Workplace Culture- Cultivate Partnerships- Develop Self and Others- Drive Execution- Influence Others- Pursue Personal Excellence- Understand the BusinessThis job description is not all inclusive. CareSource reserves the right to amend this job description at any time. CareSource is an Equal Opportunity Employer. We are dedicated to fostering an environment of belonging that welcomes and supports individuals of all backgrounds.#LI-SD1