Medical Assistant Receptionist at Coffee Regional Medical C

Job DescriptionJob DescriptionMedical Assistant/Receptionist (FT) POSITION SUMMARYPerforms a variety of patient care activities and assists physicians.Greets and assists all patients and visitors in the office and by telephone, gathers demographic and insurance information, enters information into the practice management system and schedules appointments.Checks out patients, collects payments, completes referral/testing/Ambulatory Surgery appointments and checks precertification requirements.Triages patients.Answers patient calls.Stocks supplies.Meets office protocols. OVERVIEWThe evaluation is to assure individual performance, departmental goals and organizational goals are aligned. It is designed to support communication between the manager and the employee. Employee perception of their own performance is very important. To maximize the benefit of this process, both the manager and the employee participate in the evaluation process. QUALIFICATIONSKnowledge, Skills and AbilitiesExcellent customer service skills.Reads and understands the English language.Ability to think critically and analytically with little or no supervisionAbility to work effectively in situations of high stress and conflict and communicate goals and outcomes.Ability to process information and prioritizePossesses exceptional verbal and written communication skillsPossesses independent work habits, is self-reliant and self-directedAbility to learn, adapt, and change as required by the job functionsAbility to maintain absolute confidentiality of material and information accessed and reviewedBasic computer literacyAbility to move freely, reach, bend, and complete light liftingAbility to use good body mechanics while performing daily job functions and ability to follow specific OSHA guidelinesAbility to maintain attendance to meet standard job practicesEducationHigh School diploma or GED required. Medical assistant certification required.LicensureMedical Assistant certification preferredExperience1+ years physician practice related experience or equivalent preferred.Interpersonal skillsEssential technical/motor skillsEssential physical requirementsSedentary: Exert up to 10 lb. of force occasionally and/or a minute amount frequently - Greater then 75%Essential mental requirementsEssential sensory requirementsOtherExperience with Microsoft Word and Excel preferred.Excellent customer service skills required.Patient care clinical skills required.Bilingual, Spanish fluency, both written and speaking skills desired.Equipment used OTHER QUALIFICATIONSExposure to hazards (body fluid exposure level)Level IAge of Patient Populations ServedInfants 30 days - 1 yearChildren 1 - 12 yearsAdolescents 13 - 18 yearsAdults 19 - 70 yearsGeriatrics - 70+ years STANDARDS OF PERFORMANCECRMC employees are devoted to serving our customers – including patients, physicians, fellow-employees and our community by adhering to the Standards of Performance. We are here to make all of our customers feel special. JOB SPECIFIC DUTIES AND PERFORMANCE STANDARDSBelow are those tasks, duties, and responsibilities that comprise the means of accomplishing the position’s purpose and objectives. These are critical or fundamental to the performance of the position. They are the major functions for which the person in the position is held accountable. Following are the essential functions of the position, along with the corresponding performance standards. Patient Check in/Check out requirements including:Greets and assists all patients and visitors within the office and by telephone.score: N/AVerify complete patient, guarantor and relative information upon patient check-in/check-out. Make every attempt to ensure proper patient identification using all possible means including, but not restricted to patient and guarantor social security number, legal name, date of birth and address.score: N/AResponsible and accountable for tasks necessary to properly identify, register, check-in/check-out patients in the practice management system all patients presenting for service. Must maintain acceptable accuracy rates.score: N/AEnsure all physician orders meet current standards and policies. Obtain clarification on unclear or inappropriate orders. Determine proper patient processing according to physician orders.score: N/AScheduling – Patient flow, obtaining required paperwork including:Appropriately schedule patient appointments by following the practices procedures for scheduling/ rescheduling. Notifying patient of appropriate payment requirements.score: N/AEnsure patient flow is professional, patient friendly and within department established time standards.score: N/AEnsure all required forms are in the chart prior to the patient receiving services. Obtain authorized signatures on all required forms including HIPPA, records release, annual, colpo, postpartum, ACOGS, etc.score: N/AEnsure office protocol for scheduling follow-up appointments is followed.score: N/AAssist in referral/testing/ASU appointments, ensuring that authorization/precert/referrals for office visits are obtained.score: N/AAccounting- obtaining method of payment from patient, balancing daily receipts including:In the case of self pay patients, patients whose insurance does not cover visits or patients presenting for office procedures, collect appropriate payments for services to be rendered prior to the patient receiving services.score: N/AIdentify third party payor coverage, ensure payor has been verified within the past three months and if not, immediately follow up with office staff who is verifying insurance prior to the patient receiving services.score: N/ACollects account deposits on patient's estimated or prior balances, co-pays, co-insurance and unpaid deductibles. Implement and comply with the financial policy guideline for payment arrangements.score: N/AIssue account receipts and ensure cash drawer balances accurately daily.score: N/AProtect the financial standing of the office by appropriately determining financial responsibility.score: N/AMaintain acceptable accuracy rate in accordance to departmental policies. Be responsible and accountable for individual check-ins/check-outs.score: N/AMust keep up to date on requirements from each insurance payor (Medicare, Medicaid, Commercial or private payors, Tricare, etc.) Adhere to external agency regulations.score: N/ADistribute appropriate information to patients according to pay source, including to, but not restricted to Medicare, Medicaid, and Campus.score: N/ARecord Keeping and Correspondence including:Facilitate patient paper flow for accurate and complete medical records, financial forms, and patient admission.score: N/AComputer entry of all information with accuracy.score: N/AMust keep abreast of current regulatory requirements including all state, federal and JCAHO regulations.score: N/AMaintain confidentiality of patient information to assure Patient Rights and the rights of others are protected in accordance to policy and procedure. Release information in accordance with established privacy guidelines.score: N/AResponsible for documenting all contact with patients, family, employer and third party payors.score: N/AEnsure supplies for charts are maintained and that charts are appropriately maintainedscore: N/AEnsure office forms are always copied from originals and kept stocked.score: N/ASend all new patients a letter after their initial visit.score: N/AResponsible for sending correspondence to patients as it is required/ necessary.score: N/ADocument all “No show, Cancel, Cross & Walk Out” appointments on encounter form as well as document in patient's chart. Send a letter to the patient regarding the missed appointment.score: N/AObtain authorized signatures on all required forms as necessary.score: N/AFacility care responsibilities include:Stock rooms daily with supplies.score: N/AEnsure that rooms are clean and ready for each new patient.score: N/AResponsible for setting up instruments/supplies for all proceduresscore: N/AEnsures that all logs are kept daily for refrigerator temperature control, weekly accu-check control logs, and monthly logs for review of expired medications and supplies.score: N/AEnsures that all medical supplies needed are kept in stock/ inventoryscore: N/AResponsible for ensuring the sterilization of medical equipment/supplies are done daily.score: N/AResponsible for upkeep of the autoclave- cleaning and added sterile water as needed.score: N/ADispose of contaminated supplies and sharps appropriately.score: N/AClerical Responsibilities include:Ensure all services performed (by nurse and/or Physician) and diagnosis are accounted for- MUST be marked on encounter form for billing.score: N/ADocument in chart required information: name, dosage, site of injection, Item #/NDC.score: N/AResponsible for ensuring that doctor has completed orders (labs/x-rays) with required information (diagnosis listed prior to patient check out.score: N/AReview all ordered tests for accuracy and for Precert requirements before scheduled procedure.score: N/AEnsures that labs, x-rays, and any follow-up appointments are attended by patient.score: N/AResponsible for entering clinical, demographic, and insurance information in correct lab computer system or complete written specimen forms on tests performed and billing them accordingly.score: N/AAll medications must be signed out on the Medication Sign Out sheet- list required information - patient name, medication, and date. (This will be forwarded to the billing Office with daily encounter forms)score: N/AEnsures that all nurse call backs/refills/prescription requests are done in a timely manner.score: N/AComplete disability/medical leave papers accurately and timely (policy is within one week).score: N/AAssists with any operations of the office that are needed, including but not limited to filing, answering phones, etc.score: N/AAll medication must be reviewed and approved by physician before calling in. These also must be documented on the treatment sheet in chart.score: N/A REGULATORY COMPLIANCEBelow are any additional competencies as related to regulatory compliance that are specific to the job title and not listed in the other sections of the document. EDUCATION AND COMPETENCYAttends all mandatory and department-specific education and training programs as required.score: N/A Attends all required education and training and can describe his/her responsibilities related to department safety and specific job related hazards.score: N/A Has met all required competencies for the evaluation period as evidenced by job specific competency evaluations...score: N/A score: N/ATotal Score: 0 Total Possible Score: 118