Medical Records LPN preferred Vancouver Specialty & Rehabilitation Care at Vancouver Specialty & Rehabilitation Care

Medical Records Coordinator

Position Summary

The Medical Records Coordinator is responsible for managing resident medical records in accordance with federal and state regulations, facility policies, and HIPAA requirements. This role works closely with nursing, therapy, social services, admissions, and administrative teams to ensure accurate and timely documentation throughout each resident's stay.

Essential Duties and Responsibilities

• Maintain resident medical records, ensuring accuracy, completeness, and compliance with regulatory requirements

• Process admissions, discharges, transfers, and record requests

• Audit medical records for completeness and follow up with interdisciplinary team members regarding missing documentation

• Manage electronic health record (EHR) systems and paper records as needed

• Ensure all records are maintained in accordance with HIPAA and privacy regulations

• Prepare records for surveys, audits, legal requests, and quality assurance activities

• Coordinate release of information requests in compliance with applicable laws and facility policies

• Maintain record retention and destruction schedules

• Assist with scanning, indexing, filing, and archiving documents

• Provide support and training to staff regarding documentation standards and medical record procedures

• Collaborate with department leaders to improve documentation processes and maintain regulatory compliance

Qualifications

• High school diploma or equivalent required; associate degree or coursework in health information management preferred

• Previous experience in medical records, health information management, or long-term care preferred

• Experience in a skilled nursing facility or healthcare setting strongly preferred

• Knowledge of HIPAA, medical terminology, and healthcare documentation practices

• Proficiency with electronic medical record systems and Microsoft Office applications

• Strong organizational skills with exceptional attention to detail

• Ability to prioritize tasks and manage multiple deadlines

• Excellent communication and customer service skills

Preferred Qualifications

• RHIT, RHIA, or other health information management certification preferred but not required

• Experience with long-term care software such as PointClickCare or similar EHR platforms

• Familiarity with Medicare, Medicaid, and long-term care regulations

Benefits

We offer a competitive compensation package that may include:

• Medical, dental, and vision insurance

• Paid time off and holiday pay

• Retirement savings plan

• Whole and term life insurance

• Professional development opportunities

Vancouver Specialty and Rehabilitative Care is an equal opportunity employer and values diversity at all levels of the organization.

To apply, please submit your resume through Indeed or contact our Human Resources department at 360-694-7501.