Meeting & Events Manager at Vertex Pharmaceuticals

Job DescriptionGeneral Summary:The Meetings & Events Manager will be expected to monitor and provide guidance to Preferred Logistics Agencies (PLA) in addition to independently planning and executing a broad range of complex in-person and virtual internal and external meetings including highly visible engagements for Senior Leadership. The role will advise stakeholders assist in the development of meeting strategies and guide cross-functional planning teams to ensure meeting logistics and planned activities are aligned and support the overall meeting goals and objectives. The role will work collaboratively with the Global M&E Management Team to identify build and propose process efficiencies and best practices for the internal team and PLAs.Key Duties and Responsibilities:Leads and executes internal and external face to face and virtual meetings globally including; venue sourcing contract negotiations budgeting HCP compliance and transfer of value reporting food & beverage audio visual production and on-site execution.Provides strategic logistical guidance to stakeholders and cross functional planning teams by implementing support strategies and project plans defining roles & responsibilities timelines and deliverables.Drives contract negotiations with hotel venue and vendors securing the best possible terms and cost savings for Vertex.Provides superior customer service and support to C-Suite Executives and Senior Leaders on planning and execution of events.Good understanding of HCP Compliance and reporting regulations and ability to identify and escalate compliance risks to the Office of Business Integrity & Ethics and Global Spend Transparency while adhering to and implementing guidelines.Oversees Preferred Logistics Agencies (PLAs) on ensuring HCP compliance and transfer of value reporting accuracy of event budget and cost savings event materials and deliverables excellent customer service and flawless event execution.Monitors performance and planning metrics of PLAs and provide feedback and process improvement suggestions to GM&E Management.Participates in internal team projects and efficiency initiativesGood understanding of industry trends including hospitality travel audio visual/production and technology to understand to contribute to recommendations to GM&E Management.Ability to travel domestically and globally at least 30-40% of the time.Knowledge and Skills:For roles located ex-US requires experience working in mutli-cultural settings (countries stakeholder languages)Ability to support relationships globally within all levels of the organizationStrong meeting planning experience and meeting planning industry knowledgeEffective organization and time management skills ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders with tight deadlines and minimal direction.Developed contract negotiations skills with understanding of hotel and venue legal and business termsStrong verbal and written communication skills to exchange complex meeting details and strategically guide business owners through decision makingSkilled in group and individual presentations to stakeholdersExperience working with and providing tactical guidance to Logistics AgenciesAbility to navigate and be successful in a fast-paced highly-matrixed work environmentCommitted to delivering the highest level of customer serviceProficient in Microsoft Office suiteProject management experiencePharmaceutical experienceSupplier/vendor management experienceCMP and or CMM Certification (a plus but not required)Prior working knowledge of Cvent Event Management software programFor role ex-US fluent in English capability in other languages strongly recommendedEducation and Experience:Bachelors degreeTypically requires 6 years of experience related to meeting and event planning or the equivalent combination of education and experience related to meeting and event planningPay Range:$112000 - $168000Disclosure Statement:The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors including skills competencies experience and other job-related factors permitted by law.At Vertex our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career financial family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter) educational assistance programs including student loan repayment a generous commuting subsidy matching charitable donations 401(k) and so much more.Flex Designation:Hybrid-Eligible Or On-Site EligibleFlex Eligibility Status:In this Hybrid-Eligible role you can choose to be designated as:1. Hybrid: work remotely up to two days per week; or select2. On-Site: work five days per week on-site with ad hoc flexibility.Note: The Flex status for this position is subject to Vertexs Policy on Flex @ Vertex Program and may be changed at any time.#LI-HybridCompany InformationVertex is a global biotechnology company that invests in scientific innovation. Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry ethnicity disability veteran status genetic information sexual orientation marital status or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager or contact Talent Acquisition at Required Experience:Manager Key Skills Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 112000 - 168000