Middle School Secretary External 01.21.26 at Duval County Public Schools

Job SummaryAdvanced administrative support clerical and secretarial work. Performs technically varied and complex word processing; clerical and secretarial functions interprets and enters data; and interprets and applies policies and procedures. This class lies above that of Clerk I and below that of High School Secretary. Positions are located in Middle School Principals offices.Essential Functions1. Secures time sheets from all personnel i.e. certificated classified and substitute teachers and prepares attendance reports and payrolls.2. Orients substitutes to procedures giving out pertinent information including lesson plans for the day.3. Composes correspondence without review and/or specific instructions.4. Types and/or prepares letters memoranda reports records orders transcripts and other official documents.5. Keeps current files on teachers maintenance requests and memorandums.6. Makes appointments for students and parents.7. Assists students and school personnel in routine problems requiring exercise of mature judgment gained through experience.8. May provide support to assigned schools Bookkeeper and function as his/her backup.Â9. May oversee monitor and/or review the work of others such as Clerk s and Office Assistants and provide guidance and training to volunteers parents and other employees.10. Performs related duties as required.Probation:Six (6) monthsQualificationsOpen Requirements: Must have at least a two (2) year combination of education training or experience in secretarial clerical and/or bookkeeping work involving the use of a personal computer. Successfully completed job-related college-level course work such as Business Mathematics Business Communication English Composition Accounting Finance Office Management and Computer Science may substitute for the required experience on the basis of three semester hours for three (3) months of experience. Must be able to type at a rate of 30 correct words per minute.Promotional Requirements: All permanent employees of the Duval County School Board who have satisfactorily served for one (1) year in the class of School Clerk I *Data Entry Clerk or a combination of the two (2) equaling a total of one (1) year may apply. Must be able to type at a rate of 30 words per minute.Licensing: NAKnowledge Skills and AbilitiesKnowledge of bookkeeping and office practices and proceduresKnowledge of Business EnglishKnowledge of Duval County Public School payroll leave purchasing and general budgetary policies procedures rules and regulationsKnowledge of school rules and regulationsStrong word processing spreadsheet database and calendar software skillsStrong oral written and interpersonal communications skillsStrong skills in decisions makingAbility to oversee monitor guide and review the work of othersAbility to handle confidential information with discretionAbility to establish and maintain effective working relationships with administrators teachers other employees parents and the general publicStrong skills in establishing and maintaining information record document and file systemsAbility to apply school rules and regulationsRequired Experience:Intern Key Skills Integration,Advocacy,Animation,Back Office Support,Bid Management Employment Type : Full-Time Experience: years Vacancy: 1