Minneapolis Executive Assistant at Protiviti

JOB REQUISITIONMinneapolis Executive AssistantLOCATIONMINNEAPOLISADDITIONAL LOCATION(S)JOB DESCRIPTIONYou Belong HereThe Protiviti Career provides opportunity to learn inspire and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.At every level we champion leaders who live our values of integrity inclusion innovation and commitment to success. Imagining our work as a journey we believe integrity guides our way inclusion moves us forward together innovation creates new destinations and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.Where We Need You:We are seeking an Executive Assistant to join our Minneapolis office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 times per week with a strong preference for coverage Tuesday - Thursday.What You Can Expect:As an Executive Assistant you will provide exceptional support across a wide variety of operational and administrative tasks to maintain an efficient organized and effective office environment. Key areas of responsibility include Executive Support Office Support & Communication and Marketing & Event Execution.What You Will Do:Office Support & CommunicationOffice Space Welcome clients recruits and employees while ensuring the office is neat and organized. Assist with security and crisis responseRecruiting Assist with planning/organizing recruiting events held within the office and/or on campus. Assist with general printing tracking and reportingReporting and Correspondence Perform basic industry/company research to assist in the response process for Request for Proposals. Data entry to support client project accounting. Upload materials to intranet site. Initiate draft and edit/review/format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communicationsOffice Events Work with office leadership to organize and host office lunches happy hours and other various activities that support a positive culture and fun professional environment.Office Communications Work with office leadership to provide effective communications to personnel regarding upcoming office events firmwide activities and other various announcements.Executive SupportGreet office visitors and assist them as neededSupport executives and the other members of the management team in their workload by producing reports presentations and/or proposalsManage Executive Outlook details (Contacts Calendar Email responses)Take initiative to anticipate the needs of your executives on a daily basisPrepare and manage Time & Expense reports on behalf of executivesArrange travel for executives including flights hotels and transportationHandle any printing/copying/faxing binding and mailPartner with local team to provide back-up support to executivesSupport and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communicationWork with Executive team business partners to schedule & manage client meetingsMarketing & Event ExecutionCoordinate with local and regional marketing teams to prepare marketing materialsSchedule conference rooms and coordinate audio visual and/or catering needsRoom arrangement for offsite meeting/events as neededManage Salesforce updates and reporting for executivesOther Regional ItemsSupport Human Resources with local office needsCoordinate with other offices as necessary to provide additional support to the regionParticipate in ongoing training regarding technology upgrades and new systems applicable to the position.What Will Make You Successful:Professional confident enthusiastic and detail-orientedDemonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environmentExcellent oral and written communication skillsExcellent interpersonal and organizational skillsDemonstrate initiative and be a self-starterAbility to work independently exercise good judgment; resourceful problem-solving skillsPositive and approachable; ability to interact well with all levels of staff and clientsDemonstrated accomplishments in the following areas:Working with a variety of levels of personnel to achieve business objectivesCoordinating and maintaining follow-up on several projects simultaneouslyProofreading and editingHandling confidential information in a strictly professional mannerYour Educational and Professional Qualifications:2 years of professional experience Bachelors degree preferredAdvanced skills in Microsoft applications (Word Excel PowerPoint Outlook) including Teams to manage meetings recordings notes etc.Our Hybrid WorkplaceProtiviti practices a hybrid work environment meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team and other business factors.Protiviti is not registered to hire or employ personnel in the following states West Virginia Alaska#LI-HybridStarting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience skills and geographic work location. Below is the salary range for this job.$57000.00 - $84000.00Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.Eligible for an annual discretionary bonusEmployees are eligible for medical dental and vision coverages FSA and HSA healthcare accounts life and accident insurance adoption and fertility assistance paid parental leave up to 10 weeks and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation personal needs and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.Learn more about the variety of rewards we offer at Protiviti at benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials insurance contracts plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.Protiviti is an Equal Opportunity Employer. M/F/Disability/VeteranAs part of Protivitis employment process any offer of employment is contingent upon successful completion of a background check.Protiviti is committed to being an equal employment employer offering opportunities to all job seekers including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position please contact us by sending an email to or call 1.855.744.6947 for assistance.In your email please include the following:The specific accommodation requested to complete the employment application.The location(s) (city state) to which you would like to apply.For positions located in San Francisco CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.For positions located in Los Angeles County CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.Protiviti is not registered to hire or employ personnel in the following states West Virginia Alaska.Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.JOBLOCATIONMN PRO MINNEAPOLISRequired Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 57000 - 84000