OCEL Office Coordinator-C at Vassar College

DepartmentThe Office of Community - Engaged LearningJob FamilyStaff - UnionVassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process please contact .Job DescriptionSchedule: Monday - Friday 8:30am-5pm Position SummaryThe Office Coordinator plays a critical role in ensuring the effective administration and operational success of the Office of Community-Engaged Learning (OCEL). This role reports to the Director of Community-Engaged Learning Teaching and Scholarship and works closely with the OCEL staff. The Office Coordinator supports the day-to-day operations of the OCEL supports departmental administrative and financial systems maintains the Officeʼs registration process and record keeping supervises OCEL student workers and arranges transportation for Community-Engaged Learning and the Vassar Education Collaboration (VEC). This role serves as a key liaison between the OCEL and students faculty administrators community partners and campus offices to facilitate high-impact community engagement experiences. This is an in-person full time CWA Union position for the Full Year.ResponsibilitiesSupport the day-to-day operations of the OCEL and VEC programs ensuring smooth and efficient workflow across all program and administrative activities.Supports the budget operations of the office/department: reconcile reports and corporate cards; make vendor payments; process invoices; process journal entries; ensure expenses are charged to appropriate budget accounts and remain within department allocations; provide notice if out of alignment.Creates processes monitors workflows and ensures accuracy of products created by automated department systems (i.e. Zapier).Support the OCELʼs management of the Good Neighbors Partnership Grant through collaboration with community partners tracking grant deliverables and deadlines assisting with reporting requirements and disbursing funds to grantees.Specialized office support or operational duties based on the needs of the department- maintain accurate record-keeping systems for CEL registration agreement forms evaluations compliance tracking transportation requests and calendar to ensure compliance with college policies and safety protocols.Perform basic troubleshooting tasks for systems and programs used within the department.Responsible for supervision of student employees including posting of position hiring training task assignments providing feedback and timesheet approvals.Support the OCELʼs transportation systems including scheduling vehicles supporting with route planning and communication with Safety & Security and off-campus partners.Support in the organization of events including scheduling room reservations completing tasks identified by an event plan use templates to make name tags event programs or other event collateral communicate with vendors and participants and order food or supplies.Support communication of large scale events by running reports to create invitation lists setting up data merges for individualized invitations (mail merges) tracking responses following up with attendees for missing information and communicating the collected information to the appropriate event collaborators.Communicate in multiple modes with department members vendors on-campus offices alumnae/i volunteers and/or other off-campus partners to complete departmental tasks.Required knowledge skills and abilitiesThree years of progressively responsible administrative support experience.Strong computer skills including proficiency with Google Suite Microsoft Word Office suite Canva and ability to learn additional technical systems.Ability to consistently apply policies and procedures.Strong written and verbal communication skills.Ability to interact effectively with a diverse community.Ability to sit or stand for extended periods of time.Ability to interact socially with others.Preferred knowledge skills and abilitiesFive years of progressively responsible administrative support experience.Previous supervisory experience.Associates degree or other higher educational experience.Experience working with software systems including finance and accounting systems payroll student information systems or customer relationship management systems.Compensation The compensation for this position is $22.40 per hour.Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Employment Type : Full-Time Experience: years Vacancy: 1