Office Admin at The St. James

Office AdminFlagship - Springfield VAPart-TimeAbout us:The St. James is a premier sports wellness and entertainment brand empowering people of all ages to reach their peak potential. Our 450000-square-foot flagship complex in Springfield VA offers a unique combination of world-class sports venues elite training spaces recovery amenities and athletic and wellness programs. We also operate Performance Club locations in Springfield VA and Bethesda MD providing signature group classes customized performance training recovery and high-performance programming in convenient club settings. From comprehensive training to family-friendly fun lifestyle events and sporting experiences The St. James is your destination to discover your best self.Our People & Culture:At The St. James we are in the business of human development.Our success in delivering exceptional guest experiencesexperiences that engage inspire and delightdepends on our ability to recruit retain and cultivate team members who embody the true spirit of hospitality. We seek individuals who are committed to personal and organizational excellence who are proactive and action-oriented and who thrive in a collaborative team environment. If you have a passion for service and a dedication to continuous growth we want you to be part of our team.Overview: The Office Admin serves as the central hub of camp operations supporting daily logistics communication and administrative functions. This role ensures smooth check-in/check-out accurate record-keeping and clear communication between families counselors and leadership. Office Admins help maintain organization professionalism and a welcoming front-of-house experience for all campers and parents.Key Responsibilities: Manage daily check-in and check-out procedures Track attendance rosters group assignments and camper movement throughout the day Serve as the primary point of contact for parent questions updates and concerns Assist with medical incident and safety documentation Communicate essential information to counselors and camp leads Maintain organized records schedules forms and supply inventories Support the coordination of special events weekly showcases and field usage Promote a friendly customer-servicedriven atmosphere at all times Assist the leadership team with administrative tasks as neededQualifications: Strong customer service and communication skills Highly organized with the ability to manage multiple tasks at once Prior experience in administration camp operations recreation or youth programs preferred Comfortable using basic computer systems spreadsheets and scheduling tools Calm professional demeanor in a fast-paced environmentGet to know us better: job description is intended to describe the general requirements for the position. It is not a complete statement of duties responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operation of the department.The St. James is an equal opportunity employer committed to diversity and inclusion. We welcome qualified applicants from a variety of backgrounds inclusive of their race color religion sexual orientation gender gender identity expression or orientation genetic information national origin age disability or status as a disabled or Vietnam-era veteran.#twparttime Key Skills Data Entry,Adobe Acrobat,AS400,EDI,Microsoft Outlook,Cloud Architecture,Microsoft Excel,Quick Books,Administrative Experience,Order Fulfillment,Project Implementation,Sales Support Employment Type : Full Time Experience: years Vacancy: 1