Office Administrator at AlohaHP

Location: California Bay AreaStart Date: ImmediateSchedule: Part-Time initially (2025 hrs/week) transitioning to Full-Time (40 hrs/week)Pay: $18/hour Paid WeeklyReports To: Office Administrator (with transition to covering full responsibilities during maternity leave) Step Into a High-Impact Role Supporting Four Growing CompaniesAre you someone who thrives in fast-moving environments loves building systems stays ahead of the details and takes pride in being the backbone of smooth operations If so this opportunity is made for you.We are a dynamic multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative technology-driven startup. Together our teams support hospitality operations large-scale events workforce solutions and cutting-edge tech development. At the core of everything we do is operational excellence - and thats where you come in.Were looking for an exceptional Office Administrator who is ready to grow into a leadership-level role. Youll begin part-time working closely with our brilliant Office Administrator learning the systems culture and rhythm of our companies. Later this year you will transition into a full-time lead role while she is on maternity leave - giving you ownership responsibility and the chance to truly shine.If you want a role that blends structure with innovation numbers with communication and admin precision with leadership impact this role offers it all. What Youll Be Doing (Your Day-to-Day Impact)1. Financial Administration & AccuracySupport Accounts Receivable & Accounts PayableManage coding expense tracking and vendor/client communicationAssist with monthly financial close with our accounting partnersPrepare organized expense summaries and insights directly for the CEOEnsure financial records are accurate timely and audit-ready2. Invoicing & Payroll (The Heartbeat of Our Service-Based Business)Prepare and deliver weekly invoicing for multiple companiesCoordinate weekly payroll with the Staffing Management teamDouble-check timecards rate accuracy and billing rulesMaintain strict confidentiality with sensitive payroll information3. Office Operations & OrganizationOrder supplies track inventory and coordinate basic facilities needsMaintain internal documents forms SOPs and shared drivesEnsure onboarding/offboarding packets are complete accurate and stored properlyImprove internal processes for efficiency and clarity4. Calendar & Communication ExcellenceManage and coordinate calendars for senior leadersSchedule meetings across time zones and across companiesPrepare agendas reminders follow-up notes and document packetsDraft clear professional internal and client-facing communications5. Project Management (Where You Become Indispensable)Assist with and lead internal projects such as:Software implementationsProcess auditsOnboarding workflow redesignSOP creation and updatesTrack deliverables follow up on action items and ensure deadlines are met6. Leadership Support & Cultural AlignmentBecome a trusted right-hand to company leadershipParticipate in daily huddles with clear updates and next stepsEmbody and reinforce AlohaHP values:ServiceLearningGrowth mindsetSolution orientationIntegrityProfessional excellence What Makes You a Strong FitYou will thrive here if you:Have 2 years of administrative or operations experienceLove structure organization spreadsheets and systemsAre proactive - you notice what needs to be done before being askedAre excellent with Google Workspace (Sheets Docs Drive Gmail)Can learn tools like QuickBooks Expensify ATS/HRIS systemsCommunicate clearly professionally and confidentlyStay calm under pressure and keep things moving forwardWant to grow into a bigger leadership roleThrive in a fast-paced entrepreneurial environmentEnjoy supporting multiple teams and balancing different prioritiesBonus: Experience in staffing hospitality events operations or startups Hours Pay & GrowthStart Part-Time: 2025 hours/weekTransition to Full-Time: 40 hours/week after your 90-day CEO reviewWeekly Pay: $18/hourLong-term opportunities for growth across multiple teamsGet hands-on experience with high-level operations multi-company structure and leadership workflows Ready to Apply Wed Love to Meet You! Email Your Application:Send your resume a short message to:Subject line: Assistant Office Administrator Apply on Our Website: Call or Text Us:Were reviewing applicants now. If youre ready to step into a role with real growth real impact and a team that truly values excellence apply today!Required Experience:Unclear Seniority Key Skills Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 18 - 18