Office Administrator at DNV

DescriptionAre you excited about the opportunities created by the energy transition to decarbonize our economy Would you like to be part of an organization dedicated to tackling global issues such as climate change Are youpassionate about customer service and administrative supportDNV Energy Systems Markets and Risk group is seeking anOffice Administratorto join our group is dedicated to being our clients trusted advisors on addressing how their business adapts to the changing energy market. We are focused on helping our customers improve their energy efficiency and clean energy policies and develop and implement successful program position will be based out of our Portland ME office.We are seeking a candidate who willmaintain the daily operations of the Portland ME office and play a crucial role in fostering a positive and welcoming culture in the part of our team youll provide general office support including ordering office supplies entering procurement requests etc. The successful candidate will be an effective communicator with excellent people skills who will perform general office related work and administrative duties (such as data entry equipment inventory management etc.) and provide administrative support to team members and various departments as needed.The Office Administrator role is an in-office position located in our Portland ME office.What Youll DoMaintaining a well-organized efficient office environment.Serve as the primary point of contact for the Portland ME office for all internal communications.Support event planning and coordination for company events.Greet clients and visitors in a friendly and professional manner.Manage and organize office supply inventory.Work with the IT department to maintain office IT equipment and electronics.Handling incoming and outgoing mail and/or other courier shipments and receiving small packagesWorking with organizations real estate and HSE (Health Safety and Environment) teams to ensure the office is compliant with company policies and procedures.Provide ad hoc administrative support to teams across the organization / region. E.g. IT equipment purchasing.Data entry into various company databases.Coordinate across the Markets and Risk administrative teams.Project coordinator tasks:Act as a liaison between project managers and other corporate departments including Legal Accounting Human Resources Marketing and Information Technology (IT) helping to ensure compliance with corporate policies and procedures.Support project managers with project start-up activities by coordinating with Accounting Legal IT and other corporate departments to establish projects in the accounting system execute and file contractual documents and set up necessary data storage procedures.Supporting project activities such as scheduling meetings coordinating with subcontractors and clients creating project templates in MS Word MS Excel and MS PowerPoint and communicating information related to the project.Provide project execution and control support to project managers.ResponsibilitiesGenerous paid time off (vacation sick days company holidays personal days)Multiple Medical and Dental benefit plans to choose from Vision benefitsSpending accounts FSA Dependent Care Commuter Benefits company-seeded HSAEmployer-paid therapist-led virtual care services through Talkspace401(k) with company matchCompany provided life insurance short-term and long-term disability benefitsEducation reimbursement programFlexible work schedule with hybrid opportunitiesCharitable Matched Giving and Volunteer Rewards through our Impact ProgramVolunteer time off (VTO) paid by the company Career advancement opportunities**Benefits vary based on position tenure location and employee election** DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications merit or business need without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. DNV is committed to ensuring equal employment opportunity including providing reasonable accommodations to individuals with a applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department (). Information received relating to accommodation will be addressed confidentially.For more information: is RequiredAssociate degree in Business AccountingSustainabilityor related disciplineStrong interpersonal skills with a customer-service attitude and team-oriented spiritExcellent organizational skills and attention to detailSelf-motivated organized and ability to perform highly varied tasks.Willingness to assist with various administrative tasks as needed.High proficiency with Microsoft Office (Word Excel Outlook etc.)Excellent written and verbal English communications skillsWe conduct pre-employment drug and background screening.What is PreferredBachelors Degree or equivalent in Business Accounting Sustainability or related discipline.Prior experience or interest in energy and/or utility industry.Experience with Salesforce Teamcenter SharePoint Microsoft Teams Basware and/or Oracle.**Immigration-related employment benefits for example visa sponsorship are not available for this position**Required Experience:Unclear Seniority Key Skills Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1