Office Administrator at McDermott Will & Emery

Build your big career with the firm that does Big Law Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1750 lawyers and 3200 business professionals. We celebrate excellence collaboration and community and have been recognized as a top workplace by USA Today Fortune The American Lawyer Vault and others. We are also certified by Great Place to Work.At McDermott we dont just invest in your future we accelerate your career wherever it may lead. That includes supporting you both in and outside of the office.With us youll find:A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity we encourage you to be yourself!Enthusiasm for all perspectives: Were smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas and we make opportunities for you and your career to thrive.Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. Thats why our benefits program supports your physical emotional mental and financial health with an emphasis on work-life balance.Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.Job Description:The Office Administrator manages the day-to-day operations facilities and secretarial support for their designated office. This position enforces policies and procedures related to office management and human resources matters. Additionally the Office Administrator is part of a global team that actively participates in Firmwide collaborative projects and initiatives. The Office Administrator relies on experience and judgment to plan and accomplish goals.Essential Functions and Responsibilities:Develop and maintain the offices annual operating budgets. Plan forecast and analyze variancesIdentify areas of potential cost reduction and efficiency improvement; maintain appropriate internal controls and proceduresEnsure compliance with broader organizational goals to achieve maximum utilization of resources and cost efficiency and to meet the Firm objective of a one-Firm environmentOversee outside vendor services regarding efficiency client service and cost containmentLiaise with building management. Daily management of Firm facilities including but not limited to space-planning/office location moves and changes leasing subleasing contract negotiations remodeling repairs and relocationsManage employee relations issues partnering closely with Firmwide Human Resources ManagersAdminister performance management process including annual performance evaluations of staff; provide annual salary and bonus recommendationsEnsure compliance with federal state and local employment laws and regulations. Ensure conformity with Firm-wide policies and proceduresConduct administrative orientations for new hiresEffectively manage emergency situations rationally and calmly solve problems and lead othersOversee office activities including internal fund raising for Pro Bono and community service initiativesParticipate in or lead on special projects as directed by the Director of AdministrationManage the workflow and performance of local office support staff (reception legal secretaries client services assistants housekeeping) including providing ongoing formal and informal performance feedbackAct as primary contact with outsourced local office services account manager and monitor day-to-day operationsManage the local offices business continuity process and ensure adherence to Firm guidelinesJob Specifications:Bachelors degreeAt least seven (7) years of related work experienceKnowledge of Microsoft Office Suite (Excel Outlook PowerPoint and Word)Strong verbal and written communication skillsStrong leadership and motivational skillsAbility to travel and work flexible and/or fluctuating work hoursAbility to work under tight deadlines and prioritize responsibilitiesAbility to maintain and handle confidential informationAbility to work effectively in a fast-paced environmentSuccessful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. Target Hiring Range $198000 - $256000Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge skills experience and geographic location. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package.#LI-AR2As part of our ongoing commitment to be #AlwaysBetter for our people clients and communities we have created a culture of belonging that champions your individuality as both a person and a professional. From our competitive compensation top benefits and award-winning professional development programs to industry-leading wellness initiatives we support you through every stage of your life and career. With McDermott you can live a life you love both in and outside of the office.Physical Demands and Work Environment:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands:While performing the duties of this job the employee is required to sit use hands reach with hands and arms stoop talk and hearEmployee must occasionally lift up to twenty (20) poundsWork Environment:Typical indoor office environmentDisclaimer:The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities duties and skills required of employees assigned to this job.Required Experience:Unclear Seniority Key Skills Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 198000 - 256000