Office Administrator (Onsite, Temp) at Job Mobz

Our clients mission is to help everyone find their place in the world. They were founded in 2012 and have been revolutionizing the real estate industry with their end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.They are currently seeking a temporary Office Administrator to join them in one of their offices in the Carmel Mountain area in San Diego!Position details:Target start date: Jan 1 2026Anticipated end date: July 1 2026Work schedule: Monday - Friday 9:00am - 5pmPay range: $25.00 per hourOffice Location: Carmel MountainRole OverviewThe Office Administrator (OA) is a core in-office role in all of our sales offices. This position reports to and supports the Agent Experience and Sales Management Teams in ensuring a seamless and exceptional office experience. The OA demonstrates dynamic customer focus positivity approachability flexibility and capabilities to perform in a fast-paced environment. An OA is the first impression for the office ensuring the office runs efficiently providing our customers unparalleled service and playing a critical role in the daily operations of the office.Front End Agent Facing BehaviorsServes as the face of the office by welcoming and coordinating guests and providing a high-touch experienceBuilds and nurtures relationships with all customers in the office through frequent touch bases throughout the dayProvides services including but not limited to: recognition networking community and retentionMaintains office environment by ensuring the office stays clean stocked and organized throughout the dayAnswer and direct all incoming calls to the appropriate parties.Solves problems as they occur; escalate facilities/office issues as neededPrint projects submitted by agents according to company printing policy Back End Administrative TasksManage and execute the offices standard operating procedures Ensure cleanliness and overall organization of all areas of the office at all times including reception conference rooms kitchen and general common areasOversee planning and logistics associated with office-based events and meetingsManage internal communications including office updates per the guidance of Sales ManagerField internal and external general office inquiriesLiaise with Fed-Ex UPS USPS etc. for all incoming and outgoing packagesCollect and distribute all incoming mailAssist as needed with facilities management inquiries and service requests for the office and escalate as necessaryCommunicate with team members to maintain and order necessary office supplies from appropriate vendorsWork collaboratively with other team members and departments to champion questions and feedback on behalf of agents.Partner closely with the Operations Managers and Sales Managers to support them with anything they need.Maintain the internal roster of agents to ensure the directory is up to date.Sales Meeting preparation: Setting up for in-office Sales meetings. Welcoming the presenters and introducing them to the Sales Managers prior to the meetings. Setting up food/coffee/seating and breaking down/cleaning up before and after Sales meetings every Wednesday.Qualifications : What theyre looking for...1-2 years previous experience in customer service office management hospitality or operationsPrevious experience in real estate a plusPrevious experience working with enterprise technology (Zendesk Salesforce Confluence) is a plusGreat listening skills connects well with others and is empathetic of the customers pain pointsA passion for creating community within a space; you encourage in-office interaction bonding and engagementStrong problem-solving and analytical skills allowing you to adapt and formulate solutions quicklyStrong verbal communication and presentation skillsMeticulous attention to detail highly organizedAbility to work in the office during standard operating hoursAbility to lift up to 25 lbsAdditional Information : All your information will be kept confidential according to EEO guidelines.Remote Work : NoEmployment Type : Contract Key Skills Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping Experience: years Vacancy: 1