Office Administrator at Imerys

The CompanyImerysis the worlds leading supplier of mineral-based specialty solutions for the industry with 3.6 billion in revenue and 12400 employees in 40 countries in 2024. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction as well as natural solutions for consumer goods. Imerys draws on its understanding of applications technological knowledge and expertise in material science to deliver solutions which contribute essential properties to customers products and their performance. As part of its commitment to responsible development Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.Imerys is listed on Euronext Paris (France) with the ticker symbol .The PositionOffice AdministratorJob SummaryJOB SUMMARY/PURPOSEThe Office Administrator is responsible for the day to day operation of the customer service and accounts receivable office. The key responsibilities include receiving customer orders obtaining commitments to meet customer requirements from operations coordinating shipments with brokers freight companies and export carriers distributing invoices for payment developing purchase orders reporting payroll requirements and receiving and submitting invoices for payments to vendors.JOB SCOPE/DIMENSIONAnalyzes and organizes office operations and procedures such as typing bookkeeping preparation of payrolls flow of correspondence filing purchase of plant and office supplies and other clerical services.Evaluates Plant production revises procedures or devises new forms to improve efficiency of work flow.Performs all data entry and adjustment of all production man hour deliveries and plant inventory control information.Establishes uniform correspondence procedures and style practices.Formulates procedures for systematic retention protection retrieval transfer and disposal of records in accordance with Imerys Quality System and Imerys Records protocols.Prepares productivity reports for guidance of management.Reviews customer requests for product.Arranges for transportation of product both domestic and exportRequisitions parts and supplies.Coordinates and supports DOT logs and regulatory reportingOther duties may be assigned.KEY TASKS AND RESPONSIBILITIESRequires regular interaction with customers vendors personnel in operations Imerys corporate personnel including accounting finance HR etc.May be asked to travel to learn new customer service and accounting systemsRequired to support internal and external customer audits of the plant accounting systems and records managements systemsThe customer service office supports one operation but may be called on to support other facilities as deemed appropriateOTHER IMPORTANT FUNCTIONSPeer review of new product specifications and product packaging configurationsParticipation in quick-hit task teamsJOB SPECIFICATIONSEducation and Experience requirementsHigh School Diploma1-2 years of administrative experience is desiredStrong customer service skills and positive attitude requiredKnowledge skills abilities and other characteristicsAbility to work in electronic resource planning systemsGood understanding of Google SuiteBasic accounting skillsSAP experience a plusPhysical/Environmental Aspects US ONLYApproximately 33% of the work day is spent sitting at a desk working on a computer and telephone. Work will include walking through the operations as appropriate and may require occasional climbing of stairs and lifting. Varying types of personal protective equipment shall be donned when handling hazardous chemicals. A hard hat safety glasses and dust mask is required when working in the manufacturing areas.Position TypeFull timeandPermanentOnly technical issues will be monitored through the below inbox:@ PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL AS THEY WILL NOT BE REVIEWED.To ensure fairness and legal compliance in our recruitment processes only applications received through the online application process will be considered.IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race color religion sex national origin age marital status sexual orientation gender identity genetic information disability veteran status or any other status protected by federal state or local laws. Required Experience:Unclear Seniority Key Skills Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1