Office and Communications Coordinator at University of St. Thomas

Office & Communications Coordinator University of St. ThomasDepartment: Center for Faith and CultureSupervisor: Director Center for Faith & CultureLocation: UST Campus Center for Faith & CultureFLSA: Non-ExemptPosition Summary: The Communications and Office Coordinator is a vital member of the Nesti Center for Faith & Culture team serving as both an administrative and communications hub for the office. This individual will oversee internal communications marketing support office operations and assist in other areas of Center operations as directed. They will report to the Director of the Center for Faith & Culture while collaborating closely with faculty staff students and other UST departments. This is a full-time non-exempt position based on the UST campus.Essential duties and responsibilities: Marketing & Communications Design flyers programs and printed materials using tools like Adobe Photoshop Illustrator InDesign or Canva.Create and distribute monthly e-newsletters using Mailchimp.Manage NCFC social media channels (Instagram X/Twitter Facebook); coordinate with University Marketing for LinkedIn and broader promotion.Maintain and update the NCFC website with current events and program information.Take photos at events and post on social media/newsletter (DSLR camera or smartphone).Support content creation for student recruitment and promotional materials (brochures FAQ sheets social graphics etc.).Work with UST Marketing to advertise events and academic programs to the Houston Catholic community. Student Support & Program Coordination Serve as a point of contact for prospective students; respond to inquiries send follow-up emails and provide program information.Assist students with registration scholarship processing and course enrollment.Maintain student and donor databases (Excel).Support communication with the Office of Scholarships and other university offices as needed. Event Logistics Assist as directed with execution of NCFC events including on-campus seminars and the annual Faithful Citizenship Dinner.Manage print and digital marketing for events; collaborate with Student Activities to post on campus.Create PowerPoints manage RSVPs take down minutes and coordinate logistics for Advisory Board meetings.Provide on-site event support and ensure smooth operations. Administrative Support & Office Management Support the Director for the Center for Faith & CultureServe as the primary office contact for phone and email communications.Manage ordering of office event and hospitality supplies (Amazon Instacart etc.) while maintaining inventory.Coordinate reimbursement submissions check requests credit card reconciliation and invoice processing with Accounts Payable.Submit IT tickets facilities work orders and general maintenance requests as needed.Maintain digital file organization on the University network system.Track and use appropriate tax-exempt forms for purchases.Record meeting minutes book rooms and arrange food for internal meetings or board gatherings. Preferred Qualifications: Bachelors degree required; Experience in/knowledge of theology communications or a related field preferred.2 years of experience in a role with marketing office coordination or higher education administration.Practicing Catholic in good standing (preferred).Excellent written verbal and interpersonal communication skills.Strong organizational abilities and attention to detail.Ability to manage multiple projects and deadlines in a dynamic office setting.Comfortable with occasional evening or weekend event support. Helpful Technical Skills: Not required but highly preferred. Adobe Creative Suite (Photoshop Illustrator InDesign Acrobat)CanvaCapCut or video editing softwareMailchimpMicrosoft Office (Excel Word PowerPoint)PeopleSoft (finance & student systems)Amazon Business PrimeDocusignOutlook The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities duties and qualifications required of individuals in this job classification. All positions may have miscellaneous job duties assigned on an as needed basis. Management at the appropriate level retains the right to assign and change the duties of any position at any time.Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Employment Type : Full-Time Experience: years Vacancy: 1