Office Assistant 2 (PCN 20-8162) at State of Alaska

Job DescriptionThe Department of Corrections Division of Institutions is recruiting for an Office Assistant 2 position at Spring Creek Correctional Center (SCCC) in Seward Alaska.Watch Alaska DOCs video here:DOC Extended 4 ()What You Will Be Doing:Perform duties in multiple administrative functional areas that require adapting internal processes to meet the needs of the organization; liaison between institution and inter agency offices regarding personnel and payroll matters.Process payroll for approximately 200/- employees and manage employee personnel files and assist employees as needed.Assist with processing all mail for Spring Creek Correctional Complex.Perform services that require determining administrative security and /or programmatic tasks to be completed prioritizing work and deciding the appropriate action to be taken based on interpretation of organizations programs policies and regulations.Our Mission Values and Culture:Spring Creek Correctional Center is a maximum-security state operated adult correctional institution that has a capacity of over 500 male inmates and employs approximately 200 staff. While much of Spring Creeks inmate population serve long term sentences we also house prisoners serving shorter sentences.The Benefits of Joining Our Team:Flexible work schedulesAn opportunity to make a difference in peoples livesCareer Development and trainingExcellent benefitsBeing part of a team consisting of a rewarding group of professionalsThe Working Environment You Can Expect:Spring Creek Correctional Center is a maximum-security state operated adult correctional institution. The institution has a capacity of over 500 male inmates and employs approximately 200 staff with much of Spring Creeks inmate population serving long term sentences we also house prisoners serving shorter sentences.Who We Are Looking For:We are interested in candidates who possess some or all of the following position specific competencies:Attention to Detail: Is thorough when performing work and conscientious about attending to detail.Clerical: Knowledge of filing typing entering data maintaining records taking shorthand and using and completing forms.Computer Skills: Uses computers software applications databases and automated systems to accomplish work.Customer Service: Works with clients and customers (that is any individuals who use or receive the services or products that your work unit produces including the general public individuals who work in the agency other agencies or organizations outside the Government) to assess their needs provide information or assistance resolve their problems or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.For job seekers unfamiliar with the Seward area the following are a few highlights about some of the features of our area:The community of Seward is nestled against a backdrop of peaks and passes sculpted by Ice Age glaciers; Sewards ice-free harbor has long served as a natural gateway to the vast scenic and resource riches of Alaskas huge interior.Residents enjoy outstanding outdoor recreation including the Kenai Fjords National Park which is dominated by glaciated landscapes. Exit Glacier is one of the many glaciers in the park and is only a short drive from downtown Seward.Seward is located on Resurrection Bay a fickle body of water teeming with an abundant species of fish and frolicking marine mammals.Seward is home to the Mt. Marathon Race which is run every July 4th. The race totals 3.1 miles and climbs 3022 feet. Top finishers cross the finish line in about an hour.Seward schools are second to none with the Seward Elementary School being selected as a 2008 No Child Left Behind Blue Ribbon School.The region offers fantastic marine boating fishing and hunting cross-country skiing bird watching hiking kayaking running and biking and much much more!Please see the Chamber of Commerces website at: for more information and visit the following sites: QualificationsHigh school diploma or the equivalent.ANDOne year of experience that includes clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.Substitution:Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).Special Note:High school diploma equivalent means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients answering phones typing filing sorting mail entering data receiving payments making change or maintaining logs.Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular drivers license and be 18 years of age or older.Some position in this class may require skill in typing. Recruitment and selection may include this requirement.Additional Required InformationREQUIRED DOCUMENTSIf selected for an interview the applicant must provide the following:Any past evaluations receivedRECRUITMENT DIFFICULTIESStarting salary may be approved up to Step D-$22.96 if criteria are met.PREA NOTIFICATIONThe Department of Corrections follows and maintains federal and state requirements standards including but not limited to Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in or been convicted of any conduct which would violate PREA standards related to sexual assault including:Sexual abuse in a prison jail lockup community confinement facility juvenile facility or other institutions.Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force overt or implied threats of force or coercion or if the victim did not consent or was unable to consent or refuse; orHas been civilly or administratively adjudicated to have engaged in the activity described above.EDUCATIONIf post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.LEGAL EMPLOYMENTThe States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.WORK EXPERIENCEIf using work experience not already documented in your application also provide the employer name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.CRIMINAL HISTORY CHECKS/APSIN/ACOMSPlease be aware this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction or who may be a fugitive from justice. Additionally security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.FINGERPRINTNOTICEAll Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to .For applicant password assistance please visit: InformationSandralee BryanAdministrative Officer 2 Key Skills Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 20 - 22