Office Assistant at Magnolia Gardens PCH

Administrative Assistant

We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a proactive attitude. This position requires proficiency in office operations and the ability to maintain both manual and electronic filing systems.

Key Responsibilities:

• Monitor, input, and generate reports using the Therap system.
• Operate office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers.
• Answer and direct telephone calls, take messages, and provide information as needed.
• Maintain and update filing, inventory, mailing, and database systems, both manually and electronically.
• Organize and maintain both hard copy and digital filing systems.
• Update the Community Calendar and staff schedules on a monthly basis.
• Communicate with customers, employees, and other stakeholders to answer questions, disseminate or explain information, process orders, and address complaints.
• Compile, copy, sort, and file records related to office activities, business transactions, and other operations.
• Manage calendars, schedule appointments, and ensure all arrangements are completed efficiently.
• Review files, records, and other documents to retrieve information for requests and inquiries.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes.
• Troubleshoot issues with office equipment, including computer hardware and software.

Qualifications:

• Strong organizational and multitasking skills.
• Proficiency in computer systems and office software.
• Excellent written and verbal communication abilities.
• Detail-oriented and able to maintain confidentiality.
• Experience with the Therap system is a plus but not required.

Please e-mail your resume. You may call 404-299-2661 for more information.