Office Assistant at Webb Ford

Office Assistant Full Time

The ideal candidate for this position is detail-oriented and customer-focused with strong organizational and multitasking skills. They are adept at managing financial transactions, maintaining records, and supporting inventory operations.

Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If you're looking to join a company that treats you like family and invests in your future, we'd love to have you on board!

Competitive pay at $18/hr

Health insurance- Company contributes a portion to cost

Dental, Vision, Assurity, and LifeLock insurance options available

Paid Life Insurance

401(k) with company matching

Paid Time Off

Family owned and operated

Positive work environment

Answer dealership calls professionally, directing customers promptly and minimizing hold times

Accurately receive cash, checks, and credit card payments from customers, issue receipts, and provide correct change

Prepare daily cash/credit card deposits and perform month-end closing procedures as required

Assist with accounts receivable and payable files, and reconcile schedules as needed

Manage daily and aged cancellations, communicating with banks and finance teams on inquiries

File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records

Manage customer account agreements, vehicle files, title verification, reconditioning records, and service files

Timely stock new vehicles and assist with vehicle inventory records

Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP

Stay informed of new dealership products, services, and pricing changes to provide accurate information to customers

Maintain cleanliness and organization of the coffee bar and customer waiting area; restock supplies as needed

Prepare reports as requested

Assist Managers with various clerical duties and other projects as assigned

High School Diploma or equivalent

Good verbal and written communication skills

Highly motivated, organized, reliable and detail-oriented

Can-do attitude with ability to work independently within a team environment

Knowledge of accounts payable and receivable procedures a plus

Previous dealership experience desirable

Must have a clean driving record and hold a valid driver's license

Must be willing and able to submit to a Background Check and Drug Screen