Office Coordinator at Calista Brice

Tunista Construction LLCRegularPay Range: $25 - $36 per hourWhy choose usAs a proud subsidiary of Calista Brice were part of a family of 20 companies tackling tough construction environmental and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. Youll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company with opportunities to grow your career across our diverse family of businesses.Calista Brice is owned by Calista Corporation an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaskas Indigenous peoples. Our work directly contributes to advancing the social cultural and economic welfare of over 35000 Alaska Natives in the Calista Region.What does Tunista Construction LLC doTunista Construction delivers heavy civil contracting services throughout Washington State building a strong reputation with major government agencies and private clients. Our portfolio includes successful design-build and bid-build projects for the Department of Defense Washington State Department of Transportation and various public and private entities giving you exposure to diverse project types and construction methods. Our culture emphasizes safety quality and results-focused execution. Youll develop valuable construction skills while contributing to significant infrastructure projects that improve transportation and facilities across the region.Tunista Construction is a proud subsidiary of Calista Brice a group of 20 companies delivering construction engineering and environmental solutions across the United States.What can you expectAs the Office Coordinator you will work onsite in Tacoma WA and providing administrative support across multiple construction projects and departments including document control payroll cost accounting project startup and closeout. This role requires a detail-oriented proactive team player who can manage multiple priorities maintain strong relationships with internal teams and business partners and contribute to a fast-paced office environment. The position offers opportunities for growth into leadership roles within projects and other departments.How will you do itMaintain project documents accounting data and payroll data in multiple software components of the Enterprise Resource Planning system (ERP) including Procore HeavyJob Costpoint and OnBase.Maintain and file paperwork projects documents and certified payroll.Prepare and submit weekly payroll to accounting verifying all timecards following union MLA guidelines.Monitor and distribute AP email invoices and mailed AP invoices and send to accountingMonitor and distribute invoices to Project Coordinators and Project EngineersRequest and track project bonds and insuranceRequest and track all City Business Licenses and other required documentsManage expense reports for Managers and coordinate cost-coding each month. Reconcile cost data and documentation in the ERP system.Submit and maintain Intents and Affidavits for projects.Communicate with Project Coordinator that all required documentation from subcontractors and vendors is current prior to Project Coordinator releasing payment.Assist Managers with project startup and coordinate the setup of services to support the project including accounts for vendors subcontractors i.e. LCP tracker CDS B2GNOW public agencies utilities etc.Assist the Manager and Communicate with Project Coordinator regarding project closeout including the close out process for the client subcontractors accounting and ERP system.Manage and coordinate badging and security credentials for employee access to projects in locations with restricted access such as military bases or government facilities. Maintain all documentation necessary for employee access.Assist with setting up accounts with vendors as needed.Order and Maintain all Main Office SuppliesCheck mail for incoming payments and complete weekly check depositsEnter received check amounts into ProcoreDevelop and maintain positive working relationships with co-workers and other departments.Plan coordinate and prioritize multiple projects simultaneously.Assist Executives and senior managers with any issues that arise that require immediate action.Maintain a high degree of situational awareness and work in a safe manner.Perform other duties as directed.Supervisory Functions:This position does not have supervisory responsibilities.Knowledge Skills & Abilities: Basic understanding and general knowledge of industry best practices and procedures.Knowledge and skills in computerized accounting systems financial reporting and project management systems.Excellent analytical and technical skills.Demonstrates strong project management and organizational skills.Exceptional time management skills.Excellent communication skills both oral and written to deal effectively with a variety of interpersonal relationships and situations.Ability to work in a team environment.Good working knowledge of various personal computer business software applications presently used by the Company.Ability to learn new applications.Ability to learn and understand the Companys Standard Operating Procedures (SOPs).Ability to do basic math: addition subtraction division multiplication and finding percentages.Ability to do business ethically with customers vendors and co-workers.Ability to be detail oriented; superior organizational follow-up and records maintenance skills.Ability to exercise resourcefulness in assisting management and co-workers.Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals.Ability to write routine reports and correspondence.Ability to operate a motor vehicle in a safe and efficient manner.Ability to work in a Native Corporation multi-business environment.Who is Tunista Construction looking forMinimum Qualifications: High school diploma or equivalent required.Valid state drivers license and qualified to operate a vehicle under the conditions of the Companys Driving Policy.Ability to pass drug driving and background screenings.Preferred Qualifications: Associate degree or equivalent in Business Administration or similar field preferred.Two (2) five (5) years experience working in a similar position construction industry preferred.Working Environment:The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasional overtime may be required to meet project deadlines. Tunista Construction LLC has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance.More reasons you will love working with Tunista Construction LLC:Competitive wages and bonus programs We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.Tuition reimbursement.Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.FSA health care and/or dependent care/HSA with HDHP.Dental and Vision Insurance.Employee Assistance Program for you and your family.Company paid Life Insurance AD&D & LTD.Voluntary paid Life Insurance and AD&D as well as STD Accident Cancer/Critical illness and Whole Life Insurance.Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)0-2 years 15 days3-5 years 23 days6-9 years 27 days10-14 years 30 days15-19 years 33 days20 or more years 37.5 days10 Regular Holidays 1 Bonus Work Anniversary Floating Holiday. Eligible after 1 year of service must be taken within the calendar year.401(K) match at $0.50 on the dollar up to 6% of your contribution.*Benefits may vary based on status of position and subject to associated plan eligibility provisions or company handbook. For questions please email the Human Resources Department at How do you applyPlease visit our careers page at and select Tunista Construction LLC under the company tab.You have questions or need assistance with applicant accommodation how do you reach a recruiter from Tunista Construction LLC Simply reach out to As an Equal Opportunity/Affirmative Action Employer we believe in each persons potential and well help you reach yours.Join us and lets get started!For the full job description including physical and environmental demands please reach out to PREFERENCE STATEMENTPreference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act in accordance with Title 43 U.S. Code 1626(g).EEO STATEMENTAdditionally it is our policy to select place train and promote the most qualified individuals based upon relevant factors such as work quality attitude and experience so as to provide equal employment opportunity for all employees in compliance with applicable local state and federal laws and without regard to non-work related factors such as race color religion/creed sex national origin age disability marital status veteran status pregnancy sexual orientation gender identity citizenship genetic information or other protected status. When applicable our policy of non-discrimination applies to all terms and conditions of employment including but not limited to recruiting hiring training transfer promotion placement layoff compensation termination reduction in force and benefits.REASONABLE ACCOMMODATIONIt is Calista and Subsidiaries business philosophy and practice to provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental disabilities.The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties responsibilities and requirements.This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 25 - 36