Office Coordinator at ComTec Solutions LLC

The Office Coordinator maintains an efficient office environment and day-to-day operations of the business. Handle staff, client and vendor requests. Nurtures our important company culture and provide Human Resource, Accounting and Administrative support.

REPORTS TO: Director Finance and Operations

DIRECT REPORTS: None

Manage office tasks (e.g., ordering office supplies/maintaining inventory, coffee machine & copier maintenance)

Handle incoming and outgoing communications (e.g., phone, email, fax, deliveries)

Update and distribute weekly reports & directories to staff

Prioritize and respond to customer, employee and supplier requests

Admin for the company travel system and booking travel for all new hires

Responsible for internal TV monitor slide creation, updating and maintenance

Coordinate office building maintenance with vendors and resolution of issues

Maintains Asset Tracking and equipment assignment in company ERP system

Finance support for AP invoice entry and AR Follow ups

Responsible for staff mobile phone process including purchasing, tracking, invoice review & maintenance.

Purchase and tracking of annual staff allowance of company logoed items

HR Support including: New Hire welcome process & other light administrative tasks

Assist in execution of company meetings, events, corporate functions, etc.

Coordinate company-supported charitable activities & volunteer team

Perform other duties as assigned

TECHNICAL SKILLS:

Strong knowledge in MS Office - including Outlook, Word, Excel & PowerPoint

Proficient with internet usage

SOFT SKILLS & ABILITIES:

Strong written and verbal communication skills

Pleasant and professional demeanor in all client and internal communications

Ability to multi-task

Attention to details

Intellectually resourceful with sound judgment and effective decision-making abilities

Independent worker and able to work effectively on daily tasks without direct supervision

Strong organization skills and ability to operate efficiently throughout daily tasks

Demonstrates empathy with users and professionalism at all times

Work well with clients at all levels, from executive to IT to end user

Operates with client satisfaction in mind

Energy, enthusiasm and results-oriented

EDUCATION, EXPERIENCE, & KNOWLEDGE:

Minimum 3+ years relevant business experience

Associate's degree preferred

Accounts Receivable/Accounts Payable experience a plus

WORK ENVIRONMENT/PHYSICAL DEMANDS:

Use of computer and office equipment

Ability to remain calm and effective during time-sensitive situations

Performs all administrative functions expected at this level

Ability to lift up to 30 lbs.

ADDITIONAL REQUIREMENTS:

Valid driver's license in your state of residence and reliable personal vehicle

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