Office Coordinator at The University of Kansas Health System

Position TitleOffice CoordinatorWestwood Administration - EastPosition Summary / Career Interest:The Office Coordinator plays a key role in ensuring the smooth operation of administrative functions within the Care Collaborative department. This position is responsible for managing office activities coordinating schedules maintaining records and supporting clinical and non-clinical staff. The Office Coordinator serves as the primary point of contact for internal departments and external partners ensuring timely communication and efficient workflow. Strong organizational skills attention to detail and the ability to handle multiple priorities in a fast-paced healthcare environment are essential.Responsibilities and Essential Job FunctionsInteract with team members to meet immediate and specific needs.Communicate information to staff on requestCommunicate effectively with the director and managersReceive and relay all forms of communication accurately promptly courteously and appropriately.Schedule appointments and coordinate meeting arrangements.Answer department phones and provide appropriate information. Transfer calls as needed and/or take accurate messages.Work with all disciplines to accomplish seamless patient care.Accounting and Management department suppliesOversee inventory of supplies as neededPlace track check in verify supply ordersHandle aspects of accounts receivable and payable including tracking incoming invoices coding checking requests following up on incorrect billing etc.Prepare monthly reports for the Managers/Director on workload and department activityInitiate purchase orders payment vouchers bills and related formsPrepare reports as requestedCollate dataCreate and maintain spreadsheetsCollect and verify monthly productivity informationForward requested information to appropriate personnelFacilitate routine office tasksOversee copying faxing errandsPrepare flyers or educational materialsCreate forms for data collection or documentationAssist with continuing education tasks such as mailing and registration. Assist and train staff with clerical/computer skills as needed.Maintain filing system and prepare files.Must be able to perform the professional clinical and or technical competencies of the assigned unit or department.These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary depending on your department or unit. Other duties may be assigned as required.Required Education and ExperienceHigh School Graduate3 or more years of clerical experiencePreferred Education and ExperienceAssociates degreeKnowledge RequirementsExcellent computer (Microsoft Office) and organizational skills with the ability to prioritize assignmentsExceptional communication and phone skills with ability to interact and communicate with a diverse population using sensitivity tact and discretion.Previous hospital experience and knowledge of medical terminologyTime Type:Full timeJob Requisition ID:R-48335We are an equal employment opportunity employer without regard to a persons race color religion sex (including pregnancy gender identity and sexual orientation) national origin ancestry age (40 or older) disability veteran status or genetic information.Need help finding the right jobWe can recommend jobs specifically for you! Create a custom Job Alert by selecting criteria that suit your career interests.Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience Employment Type : Full-Time Experience: years Vacancy: 1