Office Manager at Aquilogic, Inc.

Position Description

The aquilogic, Inc. Office Manager ensures the smooth running of daily operations, performs all human resources functions, and provides support on consulting projects as needed. This role is integral to managing administrative tasks across various functions, coordinating internal and external resources, and keeping daily activities moving forward.

Responsibilities

Administration:

Implement and maintain procedures/office administrative systems

Order and stock office essentials/company hardware/groceries/materials

Organize company-provided lunch three (3) days per week

Liaise with IT consultant regarding office operations and open tickets

Organize company events

Human Resources:

Manage personnel records and keep them up to date

Issue offer letters and manage the onboarding process

Administer benefits, including health, dental, and FSA/DCA

Organize induction and exit programs for new/leaving employees

Ensure compliance with State regulations and company policies

Ensure that health and safety policies are up to date

Operations:

Assist with project management tasks

Prepare presentations, figures, and tables

Proof-read, revise, and assemble complex reports

Assist with small business registrations and renewals

Accounting Assistance:

Handle timesheets, expense reports, vendor bills

Ensure timesheets are accurate

Coordinate distribution of 401K documents

Additional duties also include:

Act as executive assistant

Serve as the facilities manager (responsible for the upkeep of the company hardware, furniture, and tracking of materials/supplies/equipment)

Assist with marketing efforts, including opportunity tracking and qualifications maintenance

Order and ship client gifts

Manage office subtenants, including preparing leases and tracking certificates of insurance

Position Requirements

Bachelor's degree or equivalent experience, knowledge, and skills

At least two years administrative experience in a small business office environment

Experience in office-based role within the environmental/engineering consulting sector is strongly preferred

Experience and strong knowledge of software packages (Microsoft Office, Run ADP, Constant Contact)

Knowledge of applicable federal, state, and local laws and human resources regulations

Excellent interpersonal and communications skills

Proactive approach to task management and problem solving

Reliability and discretion, particularly regarding confidential matters

Adaptability and ability to build relationships and negotiate effectively

Strong organizational and time management skills

Leadership skills and ability to meet deadlines

Budgeting skills and attention to detail

Salary & Benefits

Annual salary $70,000 and above depending on qualifications and experience

Health and Dental Insurance

Life Insurance

FSA/DCA

401(k) with Company contributions

Eight (8) paid holidays in addition to PTO time

Flexible work hours and hybrid schedule (three 3 days per week in office)

The position is based in our Orange County office. We offer competitive salary, bonus and benefits packages. We also offer a trusting, professional and flexible work environment - no set hours, no bureaucracy - just produce quality work on-time, on-budget, and keep the other staff and clients happy!

Candidates must possess the following attributes: personable, intelligent, service-minded, flexible, diligent, attention to detail, self-starter, collaborative, solutions oriented, delivers results.

For more information about the company, please visit

Or send your CV to: