Office Manager Construction at Prevail Recruiting

Office Manager Construction IndustryLocation:Syracuse NYAbout the Company:Join awell-established family-oriented construction companythat has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for deliveringhigh-quality environmentally responsible and socially conscientious projectsacross the Northeastern Midwestern and Mid-Atlantic United States. Known for itsamazing culture and close-knit team-driven atmosphere this company values its people just as much as the clients it serves.Position Overview:We are seeking an experiencedOffice Administratorto support accounting project management and administrative functions for multiple active construction projects. This role will be a key liaison between theproject management team accounting staff vendors subcontractors and clients ensuring seamless communication and strong organizational flow.Key Responsibilities:Manage and process AP/AR tasks subcontractor billing and client invoicing.Providefull-charge bookkeeping support preparing detailed reports for leadership and project staff.Coordinate and maintain documentation includingcontracts purchase orders change orders and RFIs.Maintain accurate and organized project files while tracking project progress change orders and job status.Communicate daily with project managers site superintendents and external partners to ensure administrative accuracy.Support the project team with reporting scheduling and document management.Build and maintain strong working relationships with clients consultants and subcontractors.Contribute to overall organizational efficiency throughproblem resolution and cross-departmental collaboration.Qualifications:Solid employment history withdemonstrated success in full-charge bookkeeping.Proficiency inMicrosoft Office Suite (Excel Word Outlook PowerPoint)with advanced spreadsheet/reporting skills.Experience withconstruction accounting softwaresuch as Timberline or Sage Intacct (strongly preferred).Strong accounting math and organizational skills; highly detail-oriented with the ability to meet deadlines.Excellent verbal and written communication skills.Ability to adapt quickly to new software and processes.Work Environment:Office-based role in Syracuse NY with no travel required.Standard office equipment use (computer phone printer copier fax etc.).Collaborative and professional environment with a strong emphasis on teamwork and customer service.Compensation & Benefits:Competitive salary (70k-95k).Comprehensive health dental and vision insurance.401(k) with employer match.Paid time off and holidays.Professional development and growth opportunities within afamily-like supportive company culture.Contact:Chris De CeccoVice President of RecruitingRequired Experience:IC Key Skills Abinitio,Cobol,Environmental Consultancy,Facility Management,Insulation,Asic Employment Type : Full Time Experience: years Vacancy: 1