Office Manager DOH8768 at State of Washington

DescriptionOffice ManagerPermanent Full-time Hybrid Remote/In- PersonThe OpportunityThe Department of Health (DOH) is seeking a skilled administrative leader to support the mission of protecting and improving the health of people in Washington State. As part of the Center for Access to Whole Person Care (CAWPC) within the Executive Office of Prevention Safety and Health (OPSH) you will help advance the Quintuple Aim: health equity better care affordable care a resilient workforce and improved population health.This role ensures smooth efficient and coordinated operations across the Center and serves as a key member of the CAWPC leadership team.Key ResponsibilitiesLead the planning organization and oversight of administrative processing and service functions for CAWPC.Develop implement and maintain standards and procedures aligned with state and federal guidelines.Review and recommend improvements to office policies procedures and systems.Build strong working relationships with CAWPC staff agency staff and other office managers.Provide proactive oversight of office operations and support a collaborative work environment.Coordinate regional and statewide CAWPC eventsboth virtual and in-personincluding logistics procurement and marketing.Participate in administrative team efforts sharing updates and supporting Center-wide initiatives.Oversee purchasing procurement processing A19 support and contract forecasting.Why Youll Love This RoleYour work directly contributes to statewide health innovation systems alignment and accessible whole-person care. Youll partner with executive leaders influence Center-wide operations and lead impactful projects that strengthen how DOH serves Washington communities.Expectations and ResponsibilitiesEnsure accuracy consistency and timeliness in all administrative processes.Provide strategic administrative support to the CAWPC Deputy Director and Executive Director.Lead the CAWPC administrative team with clarity collaboration and accountability.Anticipate operational needs address issues proactively and help streamline workflows.Maintain knowledge of procurement requirements office policies and agency procedures.Balance short-term priorities with long-term project leadership.The Ideal CandidateYou are a detail-oriented adaptable administrative professional with strong organizational and leadership skills. You excel at improving systems coordinating complex projects and building collaborative relationships. Youre comfortable working with executive leadership navigating multiple priorities and ensuring smooth efficient operations in a mission-driven environment.Location and FlexibilityEnjoy the flexibility of our hybrid work environment where you can balance working from home and collaborating in the office. It is anticipated that youll be at the DOH facility located in Tumwater WA for work activities 1 day a week.REQUIRED QUALIFICATIONSWe value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While Preferred Experience is not required these skills or experiences can help you stand out as a candidate.Option 1: Four (4) or more years of experience in a professional office environment providing higher-level administrative support to an Office Director/Manager or above.Option 2: An associates degree or higher and (2) or more years of experience in a professional office environment providing higher-level administrative support to an Office Director/Manager or above.Additional Required Knowledge Skills Abilities and Experience:Demonstrated experience effectively using MS Office software including Word Excel PowerPoint Outlook and the internet for research.One (1) or more years of experience in the following:Supervising or leading and directing the work of one (1) or more employees.Independently composing letters from drafts memos notes or other instructions.Editing and proofreading memos letters reports or other forms of written documents; or successful completion of a college course in editing or proofreading.Performing record-keeping tasks such as posting and totaling numbers or other data on a computer; calculating travel expenses; processing payroll records or requisitions; ordering of supplies; conducting inventory of supplies or equipment; or reviewing customer forms for completeness and accuracy.Preferred/Desired Knowledge Skills Abilities and Experience:Five (5) or more years of experience in a professional office environment providing higher-level administrative support to an Office Director/Manager or above.Experience conferring coordinating or communicating with a multitude of programs within a complex organizational structure.Experience leading a team or mentoring colleagues providing feedback and coaching on a regular basis.We are the Washington State Department of Health (DOH)Were nearly 2000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity Innovation and Engagement we address health disparities respond to emerging challenges and strengthen systems that support resilience. At DOH we help reduce barriers collaborate with diverse communities and champion equitable health outcomes. Were passionate people who are driven to make a difference in public health. To learn more about the DOH please visit and connect with us on LinkedIn Facebook and our blog Public Health Connections.Benefits and LifestyleWe prioritize your work-life balance and offer one of the most competitive benefits packages nationwide tailored to support your lifestyle. Discover more about Why DOH by visiting .Conditions of Employment:This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.I am prepared with or without accommodations to do the following:Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor).Communicate through applications such as MS Teams and MS Outlook and by phone while working remotely.Adjust my work schedule occasionally to align with business needs which may entail working evenings and weekends.This position is eligible for teleworkingPerform my job duties either remotely from home or in-person at the designated DOH site location.Occasional travel may be necessary sometimes requiring overnight stays or trips out of state. You must be able to legally drive a vehicle or arrange alternative transportation for state business.Engage in emergency response exercises and high-priority assignments as assigned during emergency events.APPLICATION DIRECTIONS:To apply click Apply and complete the application. Attach your resume and cover letter.In your Applicant Profile include at least three professional references (including a supervisor a peer and someone youve supervised or led if applicable). Please do not include private information such as social security number or year of birth.Doattach the following:ResumeCover letterDD-214 (if applicable)Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy) NGB 22 or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth yearDo notinclude or attach the following these documents or details will not be reviewed:REMOVE personal photos do not submit any documents containing personal photos.Transcripts (unless specifically requested in the Application Directions)Certifications or DiplomasProjects or PortfoliosLetters of RecommendationEquity Diversity and Inclusion: We regard diversity as the foundation of our strength recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve. DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color creed sex pregnancy age religion national origin marital status the presence or perception of a disability veterans status military status genetic information sexual orientation gender expression or gender identity.Questions and Accommodations:If you have questions need assistance with the application process require an accommodation or would like to request this posting in an alternative format please contact Andrea Thieme at andreferencethe assigned DOHXXXX recruitment number.Technical Support: Reach out to NEOGOV directly at 1- for technical support and login issues.SUBSCRIBE to DOH Job AlertsSupplemental InformationThis recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled the candidate pool may be used to fill additional open positions for the next sixty (60) days.Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.Experience and education selected listed or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 4027 - 5398