Office Manager at HCTec

POSITION SUMMARY:The Office Manager is responsible for office management and general operational and administrative activities for the HCTec offices. This role will also provide support to the Senior Management and the HR Team handling administration projects programs communications and processes with speed accuracy and confidentiality. This job is a full-time in office position located in Brentwood TN.ESSENTIAL FUNCTIONS: To perform this job an individual must perform each essential function satisfactorily with or without reasonable accommodation.Office ManagementResponsible for day-to-day administrative operations including general office tasks meeting preparation and team member supportManages front desk as the first point of contact for internal and external parties thus ensures a positive and professional visitor caller and employee experienceTeams with facility manager on the maintenance alteration and upkeep of the officeManages and maintains inventory of office supplies/inventory for all officesManages various vendors for maximum efficiency and cost-effectivenessManages office events calendars and other projects as requestedAdministrative SupportManages overall administrative activities answering routine letters and inquiries; compose prepare and proofread correspondence office memos and reports while maintaining confidentiality Assists with calendars schedule travel and meetings in support of Senior Management and group eventsManages prepares and submits expense reporting for Senior Management as requiredCreate organize schedule and facilitate presentation materials for team calls and other management meetings Assist with event calendars for all offices coordinating with other team members to create an engaging environmentLead agenda creation and logistics for corporate and community events as well as with all sites to create and implement an ongoing focus on employee and community engagementAdministrative support to the HR team and executive teamAdminister the travel and expense platform giving and removing access as well as troubleshootingKNOWLEDGE SKILLS & ABILITIES: The requirements listed below are representative of the knowledge skills and/or abilities required.Education: Bachelors degree or any equivalent preferred. Previous experience managing a small to mid-sized office environment with multiple locations.Expert knowledge of MS Office suite.Experience managing basic office functions and vendors including shipping facility maintenance and meeting planning.Regular and reliable attendancePerform other duties as assignedExperience: Minimum 2 years of experience providing office management and administrative support to Senior Management team members.Required Experience:IC Key Skills Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1