Office Manager / HR & Payroll Administrator at Jobot

Autonomy + Variety + Great Leadership + Flexibility

This Jobot Job is hosted by: Chelsea Piekarski
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $55,000 - $75,000 per year

A bit about us:

We are a growing contractor with multiple regional locations serving the Carolinas. Our clients include manufacturing facilities, property management companies, healthcare systems, retail establishments, and institutional facilities. We've built our reputation on quality workmanship, reliable service, and a relationship-first approach that keeps clients coming back. We believe our people are the key to our success - and we invest in them accordingly. If you're looking for a company with real staying power, a culture of accountability, and a team that genuinely supports each other, you'll fit right in.

Why join us?

• High ownership, low bureaucracy - you'll be the go-to person for HR, payroll, and office operations with direct access to leadership and the ability to shape how things run
• Stable, growing company in a recession-resistant industry - our industry isn't going anywhere, and neither is the need for great people behind the scenes
• Multi-location company on an upward trajectory - there's room to grow as the business grows
• Tight-knit team culture where your work is visible and your contributions are recognized
• Mission-driven leadership that values doing the right thing, treating employees fairly, and exceeding client expectations every time

Job Details

Position Summary
We are looking for an Office Manager / HR & Payroll Administrator to join our growing team. This is a key operational role that sits at the intersection of human resources, payroll, and daily office management. You'll support a fast-paced construction environment, keeping the back office running smoothly while being a trusted resource for both field and office staff. The ideal candidate is organized, detail-oriented, and comfortable working in a trade or field-based business.

Human Resources

• Manage full-cycle employee onboarding and offboarding processes
• Maintain employee records and HRIS systems
• Administer employee benefits including enrollments, changes, and renewals
• Serve as primary contact for employee relations questions and support
• Assist with performance management and disciplinary documentation
• Ensure compliance with federal, state, and local labor laws and construction industry regulations
• Maintain company policies, employee handbook, and HR procedures
• Coordinate training, certifications, and safety compliance documentation
• Support recruiting efforts including job postings, candidate screening, and interview coordination

Payroll & Compensation

• Process weekly payroll for field and office employees
• Track and verify timecards, job costing codes, and overtime compliance
• Manage payroll deductions including benefits, garnishments, and taxes
• Coordinate with accounting regarding labor cost reporting and reconciliation
• Maintain payroll records and ensure confidentiality and compliance
• Assist with year-end payroll reporting including W-2 preparation and audits

Office Administration

• Oversee daily office operations and administrative processes
• Manage office supplies, vendors, and service contracts
• Support project teams with administrative needs
• Maintain company licenses, registrations, and insurance documentation
• Assist leadership with reporting, scheduling, and internal communications
• Coordinate company meetings, events, and training sessions

Qualifications

• 3+ years of experience in HR, payroll, office management, or related role
• Experience working in construction, trades, or similar field environment preferred
• Proficiency in payroll and HR software systems
• Strong organizational and multitasking skills
• High attention to detail and confidentiality
• Strong communication and interpersonal skills

Work Environment

• Primarily office-based with regular interaction with field personnel
• Fast-paced environment supporting multiple active construction projects

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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