Office Manager Human Resources at Jefferson Parish Schools

Position Description:The Office Manager assures the smooth operation of the office of the Chief Human Resources Officer and the Human Resources department. The office manager assists with administrative duties so that the Chief Human Resources Officer may devote maximum attention to central issues of the department. The Office Manager shall act as a representative of the Chief Human Resources Officer and have the ability to communicate intelligently with all stakeholders and vendorsregarding policies and procedures of the department.Reports To: Chief Human Resources OfficerScope of Responsibility:Prioritizes screens and distributes all telephone calls and incoming mail for the Chief Human Resources Officer. Manages clerical activities to ensure a routine work flow correspondence requests for information andcoordination with all departments and units.Schedules all appointments for the Chief Human Resources Officer.Performs clerical and office tasks including bookkeeping filing faxing and supplemental payroll duties for the department.Serves as the official timekeeper for the Human Resources department.Manages budget activities and processes of the department including acquiring approvals and issuing budget codes for payment of all bills for the department.Oversees administrative projects for the department.Maintains all office supplies for the department.Maintains personnel documents concerning attendance conduct and related confidential matters.Prepares all requisitions for the department.Prepares employment reports for board meetings.Answers inquiries from the general public administrators and other personnel for the department.Maintains prepares distributes and collects administrator contracts for the district.Performs other duties as assigned by the Chief Human Resources Officer.Skills and Qualifications:High School Diploma/GEDAbility to work with basic computer programs such as: MS Word Excel etc.Excellent customer service skills when dealing with the publicDesirable Qualifications:Bilingual/Spanish speaking desired but not requiredPhysical Involvement:Must be able to operate office equipment. Standing walking reaching bending and lifting up to 10 pounds isrequired.Compensation:JPS offers a competitive salary that is commensurate with experience. JPS also offers a competitive benefits package.Required Experience:IC Key Skills Employee Relations,Succession Planning,Employee Evaluation,Human Resources Management,Lean,Lean Management,Benefits Administration,HRIS,Payroll,Employment & Labor Law,Human Resources,Manufacturing Employment Type : Full-Time Experience: years Vacancy: 1